Accounts Payable Associate

About the role

The Accounts Payable Associate is responsible for timely and accurate processing of invoices and requests for payment, resolving open items, and answering questions from vendors and staff.

Responsibilities

• Timely and accurate processing of invoices and requests for payment
• Audit invoices with corresponding payments to ensure compliance with policy
• Ensure proper account coding and structure
• Communicate potential changes to account codes to appropriate staff
• Ensure vendors are paid appropriately through accounts payable rather than payroll
• Verify and balance invoices entered in finance system
• Track employee statements and communicate with administration and staff to resolve transaction issues
• Communicate with Accounting/Accounts Payable Supervisor when audit documents reveal activity not in line with policy
• Research and issue resolution of vendor statements, credits, and untimely invoices
• Assist district staff with policy or process questions
• Maintain confidentiality of information contained in all documents
• Mail delivery/pickup on a rotational basis
• Process reimbursement checks for employees
• Manage and scan paid invoice files
• Verify, match vendor checks, and prepare for mailing
• Maintain desk files in consistent, organized manner

Qualifications

• Associate's accounting degree preferred, minimum requirement is High School Diploma with satisfactory completion of basic accounting and business courses
• At least 2 years experience in high volume processing of accounts payable including system managed three-way match, check requests and employee expense reports as well as direct communication with vendors and purchasers (staff)
• Good spreadsheet, database and word processing skills (Microsoft Office Products)
• Excellent data entry, calculator, filing skills
• Excellent written and oral communication skills
• Ability to follow prescribed procedures and comprehend policies
• Detail oriented with excellent numerical aptitude
• Interpersonal skills to work with administrators, faculty, support staff, and vendors in a courteous and professional manner at all times
• Ability to perform well under pressure of continuous deadlines
• Excellent organizational and problem-solving skills
• Ability to communicate policy requirements in concise manner to administrators, faculty and school staff
• Self-starter with ability to function independently as well as part of a team

Skills

• Good spreadsheet, database and word processing skills (Microsoft Office Products)
• Excellent data entry, calculator, filing skills
• Excellent written and oral communication skills
• Ability to follow prescribed procedures and comprehend policies
• Detail oriented with excellent numerical aptitude
• Interpersonal skills to work with administrators, faculty, support staff, and vendors in a courteous and professional manner at all times
• Ability to perform well under pressure of continuous deadlines
• Excellent organizational and problem-solving skills
• Ability to communicate policy requirements in concise manner to administrators, faculty and school staff
• Self-starter with ability to function independently as well as part of a team

Benefits

RAVE Clerical Association - Wage Group II: $24.73 - $27.76 Hourly - According to contractual agreement (based on 2026-27 contract)

• Medical insurance
• Dental insurance
• Life insurance
• Long term disability insurance
• Sick-leave
• State pension plan
• Tax-deferred retirement savings account
• Flexible spending account
• Vacation
• Holidays
• Personal leave

Pay

$24.73 - $27.76 Hourly - According to contractual agreement (based on 2026-27 contract)

Schedule

8 hours/day, 12-month calendar, 7:30 a.m. - 4:00 p.m.

Benefits

Available to new employees effective the first day of active employment. Benefits include medical insurance, dental insurance, life insurance, long term disability insurance, sick-leave, state pension plan, tax-deferred retirement savings account, and flexible spending account. Some employee groups also receive vacation, holidays or personal leave. Benefit information is available at Employee Benefits - Rosemount-Apple Valley-Eagan ISD 196.

Our Values

Student-centered, based in empathy and integrity to support the wellbeing of the whole person, and learning with high expectations for all.

Equal Opportunity Employer

As required by Title IX and other state and federal nondiscrimination laws, District 196 does not discriminate in employment or in any of its education programs and activities, including vocational opportunities, on the basis of sex, race, religion, color, creed, national origin, marital status, familial status, disability, status with regard to public assistance, sexual orientation, gender identity, membership or activity in a local human rights commission, age or genetic information. District 196 provides equal access to designated youth groups. The Director of Human Resources, Joel Milteer (651-423-7859 - joel.milteer@district196.org) is the designated Title IX Coordinator and has also been designated to respond to employment-related inquiries regarding the district's non-discrimination policies. The Director of Elementary Education, Jeremy Sorenson (651-423-7782 - jeremy.sorenson@district196.org) and the Director of Secondary Education, Eric Hansen (651-423-7712 - eric.hansen@district196.org) have been designated to respond to student-related inquiries regarding the district's non-discrimination policies. The Director of Special Education, Janet Fimmen (651-423-7629 - janet.fimmen@district196.org) has been designated to respond to inquiries concerning the rights of a student with a disability. The mailing address for all directors is 3455 153rd Street W, Rosemount, MN 55068. Title IX inquiries may also be referred to the Assistant Secretary of the US Office for Civil Rights (OCR).