Accounts Payable Associate

Key Responsibilities

• Process and code vendor invoices, ensuring proper approvals, accurate account allocation, and compliance with company policies.
• Enter and maintain payment requests, including checks, ACH transactions, and wire transfers.
• Review invoice details for accuracy and completeness, following up as needed to obtain missing documentation.
• Communicate with vendors and internal departments to resolve invoice discrepancies, payment inquiries, and account issues.
• Research and resolve accounts payable concerns, including duplicate invoices, credits, vendor statements, and payment status questions.
• Maintain organized and audit-ready accounts payable records and supporting documentation.
• Assist with month-end close activities, account reconciliations, and reporting requirements.
• Adhere to internal controls, company policies, and established accounting procedures.
• Support special projects and other accounting-related duties as assigned.

Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• Minimum of 2 years of accounts payable experience, including invoice processing and coding.
• Experience working within an ERP system.
• Strong Microsoft Excel skills, including functions such as Pivot Tables, VLOOKUP/XLOOKUP, and formulas used for reconciliations and reporting.
• Understanding of accounts payable processes, payment terms, invoice matching, and debit/credit concepts.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills.
• Ability to work independently while collaborating effectively within a team environment.