Accounts Payable Associate

About the role

AmeriTech Contracting is seeking a detail-oriented Accounts Payable Associate to manage the full-cycle accounts payable process. This role ensures timely and accurate processing of invoices, maintains vendor relationships, and contributes to the company's overall financial accuracy and efficiency.

Responsibilities

• Code, verify, and route high-volume subcontractor and vendor invoices for project managers to approve via TimberScan Titanium.
• Allocate expenses accurately across multiple active projects.
• Track receipt of lien waivers, Certified Payrolls on file for billed period, and insurance certificates prior to issuing payments.
• Process and manage accounts payable transactions within Sage Intacct.
• Manage the Accounts Payable Outlook inbox, ensuring timely response and processing of vendor communications.
• Review invoices for accuracy, proper coding, and appropriate approvals.
• Set up and maintain new vendor accounts.
• Work closely with subcontractors regarding billing, invoices, and payment status.
• Prepare and execute weekly check runs.
• Conduct Accounts Payable review with management prior to check runs.
• Maintain accurate Accounts Payable accruals for month-end close.
• Generate and distribute daily financial reports as required.
• Prepare documentation and reporting for weekly finance meetings.
• Support month-end and year-end close processes as needed.

Requirements

• Associate or bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 2-4+ years of Construction Accounts Payable experience, preferably in construction or contracting.
• Experience with Sage Intacct accounting software required.
• Experience with TimberScan or similar invoice management systems preferred.
• Proficiency in Microsoft Excel and general accounting systems.
• High attention to detail and strong organizational skills.
• Ability to manage deadlines in a fast-paced environment.

Skills

• General accounting and bookkeeping.
• Accounts payable/receivable management.
• Strong understanding of construction job costing, lien waivers, and purchase order matching.
• Project cost tracking and reporting.
• Excellent vendor communication skills.

Benefits

• 401(k) with matching.
• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Professional development assistance.
• Vision insurance.
• Professional growth opportunities.