Accounts Payable Administrator

Responsibilities

• Receipt and reconciliation of vendor invoices (physical and electronic) and data entry into Accounts Payable, ensuring proper sorting, accurate coding and timely payment.
• Matches documentation (purchase orders, packing slips and other related support) and files documents.
• Contact vendors as needed for monthly statements and invoice disputes.
• Upon receipt of invoice(s), receiving of inventory (filling items) in Tigerpaw software system, inputting tracking info where applicable and exporting data to QuickBooks for bill entry.
• May assist with tax filings (monthly/quarterly), annual budget and other special projects as needed.
• Assists with administrative paperwork in support of Sales and Accounting: vendor setup forms and related updates.
• Serves as an overflow to the Logistics/Order Fulfillment function - providing backup support for entering tracking information into relevant systems and/or spreadsheets during peak seasons and vacation periods.
• Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures.

Requirements

• Diploma required - Associate's degree or higher in Accounting, Finance or Business Administration preferred along with 2+ years of relevant business experience in a high volume A/P environment.
• Working knowledge of A/P processes and GAAP standards.
• Prior experience with QuickBooks Enterprise software will be given preference.
• Must be proficient in Microsoft Office (intermediate level knowledge of Excel, Outlook, and Word required).
• ISO 9001:2015 training to be completed within 90 days of hire.

Key Competencies/Behaviors

• Must possess excellent time management, communication and organizational skills with strong attention to detail.
• Capable of making independent decisions in certain circumstances.
• Effective verbal and written communication skills.
• Able to produce accurate work with efficiency.
• Adaptability, flexibility and stress tolerance.
• Highly dependable.
• Able to work independently and as part of a team.
• Results oriented, capable of meeting deadlines.

Physical Demands

• Regularly required to sit.
• Regularly required to use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls.
• Required to speak and hear.
• Occasionally required to stand and walk.
• Exposed to general office noise with computers, printers, and light traffic.
• Requires use of multiple computer monitors and software programs simultaneously, mouse, keyboard, and desk phone.

Screening Requirements

• Background Check,
• Drug Testing

Benefits

• Medical Insurance,
• Dental Insurance,
• Pet Insurance,
• Life Insurance,
• Vision Insurance,
• Long-term and Short-Term Disability Insurance,
• 401k Plan,
• Paid Vacation Days,
• Paid Sick Days,
• Paid Holidays,
• Dependent Care Assistance Plan