Accounting Technician I - Travel

Location: 123 Robert S Kerr Ave, Oklahoma City, OK 73102

Full-time, regular position. Primary hours: Monday – Friday, 7:30 a.m. to 4:30 p.m.

Annual salary up to $50,000.00, based on education and experience.

About the role

This position supports the Travel Team within Financial Services and performs entry-level accounting, administrative, and customer service duties related to travel claims, financial records, and payment processing. The position is responsible for maintaining accurate travel records, entering and tracking travel claims, reviewing documentation for completeness, responding to inquiries, and assisting with claim preparation and submission. This position also serves as backup support for the Accounts Payable Administrative Assistant and may assist with reviewing invoices, vouchers, source documents, and other financial records as needed. The position is intended to provide an opportunity to learn Travel, Accounts Payable, and financial processes while developing knowledge and experience within Financial Services.

Responsibilities

• Maintain travel records, including electronic and paper files.
• Enter travel claims into the Travel Log accurately and timely.
• Maintain the Travel Log and ensure claim information is complete and accurate.
• Review travel claims submissions for completeness, accuracy, and required documentation.
• Ensure duplicate claims are not entered into the Travel Log.
• Send confirmation emails to travelers when claims are received.
• Monitor shared inboxes and respond to inquiries from employees, OMES, and other stakeholders as appropriate.
• Provide knowledgeable, professional, and courteous customer service to internal and external stakeholders.
• Audit travel claims for accuracy before submission to OMES.
• Review and reconcile financial transactions, invoices, vouchers, and other source documents as assigned.
• Assist with preparing claims, vouchers, and other payment-related documentation.
• Maintain files of source documents and other information related to Travel and accounting activities.
• Assist with Accounts Payable duties as backup to the Accounts Payable Administrative Assistant.
• Maintain accounting records, including ledgers, journals, registers, and individual accounts, as assigned.
• Being present at the office is an essential function of the job.
• Perform other duties as assigned.

Requirements

• One year of clerical, bookkeeping, or accounting experience, or an equivalent combination of education and experience.
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Skills

• Knowledge of accounting procedures and terminology, business arithmetic, and modern office methods and procedures is preferred.
• Ability to use office equipment such as calculators, personal computers, keyboards, copiers, scanners, and phones.
• Attention to detail and accuracy in data entry.
• Strong organization, written and verbal communication skills.
• Ability to provide professional customer service.

Benefits

• Generous state-paid benefit allowance to help cover insurance premiums.
• Wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Student loan repayment options and tuition reimbursement.
• Employee discounts with a variety of companies and vendors.
• Longevity bonus for years of service.

Physical Demands and Work Environment

Work is typically performed in an office setting with climate-controlled conditions and exposure to moderate noise levels. While performing the duties of the job, employees may be required to talk, stand, walk, sit, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones.