Accounting Technician

Job Summary

Under general supervision, provides support to the Accounting Department. Performs accounts payable duties to include timely and accurate processing of invoices and expense reports in accordance with TriWest policies and procedures. Supports all areas of Accounting with general ledger activities, financial analysis activities, assigned projects, and clerical functions.

Education & Experience

• High school diploma or G.E.D.
• If supporting TRICARE contract, must be a U.S. Citizen
• If supporting TRICARE contract, must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation
• 1+ years accounting experience
• Proficient with basic math skills and Microsoft Word and Excel

Key Responsibilities

• Opens Accounts Payable mail, date stamps, and distributes to appropriate Accounting staff for review.
• Serves as back-up for expense reports. Verifies employee expense reports against supporting receipts and approvals.
• Monitors general ledger account codes and cost centers and modify as required.
• Enters vendor invoices into PeopleSoft accounts payable system. Ensures costs are coded correctly to various projects and adheres to government accounting standards.
• Verifies pricing, quantity, and approves receipt of goods for invoice, and receipt of invoices.
• Assigns general ledger account codes and cost centers to ensure proper coding to relevant department and to comply with corporate policies and procedures.
• Investigates and responds to vendor inquiries regarding payment information and other issues.
• Follows through with problem resolution when invoices fall outside of established payment criteria.
• Matches invoices and supporting back-up to check copy. Releases checks for mailing or pick up.
• Files paid vouchers and maintains filing system.
• Sets up and maintains the A/P master vendor file.
• Completes monthly accrual journal entries.
• Maintains logs to ensure the capture of monthly costs.
• Conducts account reconciliations.
• Conducts relocation reimbursement tracking and record maintenance.
• Regular and reliable attendance is required.
• Other duties as assigned.

Competencies

• Communication / People Skills: Ability to influence or persuade others under positive or negative circumstances; adapt to different styles; listen critically; collaborate.
• Computer Literacy: Ability to function in a multi-system Microsoft environment using Word, Outlook, TriWest Intranet, the Internet, and department software applications.
• Coping / Flexibility: Resiliency in adapting to a variety of situations and individuals while maintaining a sense of purpose and mature problem-solving approach is required.
• Empathy / Customer Service: Customer-focused behavior; helping approach, including listening skills, patience, respect, and empathy for another's position.
• High Intensity Environment: Ability to function in a fast-paced environment with multiple activities occurring simultaneously while maintaining focus and control of workflow.
• Organizational Skills: Ability to organize people or tasks, adjust to priorities, learn systems, within time constraints and with available resources; detail-oriented.
• Problem Solving / Analysis: Ability to solve problems through systematic analysis of processes with sound judgment; has a realistic understanding of relevant issues.
• Team-Building / Team Player: Influence the actions and opinions of others in a positive direction and build group commitment.
• Technical Skills: Knowledge of Accounts Payable process/procedures; PeopleSoft financial software; proficient with Microsoft Word and Excel; proficient with 10-key calculator by touch; ability to consistently meet tight deadlines with month-end close.

Working Conditions

• Availability to cover any work shift
• Works within a standard office environment, with no travel

Pay

This position ranges from around $41,000 - $48,000 per year.