Accounting Specialist

Responsibilities

• Manage end-to-end accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and outstanding issues are resolved promptly.
• Review statements, evaluate credit memos, and reconcile account discrepancies to support clean and current financial records.
• Match purchase orders to incoming invoices within Sage and verify that all supporting documentation is complete before processing.
• Oversee shared invoice communications by monitoring incoming messages, organizing documentation, and uploading records into the accounting system.
• Process roughly 20 vendor invoices each day while confirming receipt approvals, delivery confirmation, and required signoffs before payment release.
• Provide administrative support for billing operations by maintaining back-office documentation and assisting with related accounting tasks.
• Perform data entry and account reconciliation work across payables, receivables, and credit card transactions to promote reporting accuracy.

Requirements

• At least 3 years of accounting experience with direct involvement in both accounts payable and accounts receivable functions.
• Practical knowledge of invoice processing, account reconciliation, billing support, and financial data entry.
• Experience using Sage Construction software; familiarity with QuickBooks Online is an advantage.
• Ability to review financial documentation carefully and ensure completeness before transactions are finalized.
• Strong organizational skills with the capacity to manage a steady invoice volume and maintain accurate records.
• Proficiency in resolving account issues, verifying statements, and handling credit-related documentation.
• Comfortable working a 30-hour weekly schedule with flexible daytime hours in a business casual environment.

Qualifications

This role is well suited for an accounting specialist with hands-on experience managing payables, receivables, and billing support in a fast-paced environment.