Accounting Specialist / Admin Services Associate

About the role

A well-established nonprofit organization in Sarasota is seeking an organized and detail-oriented Administrative Assistant.

Responsibilities

• Process and enter invoices for approval
• Auxiliary with grant-related data entry and invoice tracking
• Code and enter corporate credit card expenses
• Prepare daily deposits, including remote deposits and check processing
• Answer phones, greet visitors, and manage front desk activities
• Prepare conference rooms for meetings and events
• Order office supplies and maintain common office areas
• Cook up incoming and outgoing mail
• Cook up special projects, community events, and volunteer coordination
• Serve as a resource for staff, visitors, and vendors

Qualifications

• Previous administrative, office support, customer service, or accounting support experience
• Strong attention to detail and organizational skills
• Ability to multitask and stay focused despite interruptions
• Comfortable working in Microsoft Office (Word, Excel, Outlook)
• Positive attitude with a willingness to help wherever needed
• Strong communication and interpersonal skills
• Experience with Blackbaud or non-profit is a plus, but not required