Accounting Operations Specialist

Who are we?
J/PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands. For a current list of our clients, visit our website.

About the role

The Role
As an Accounting Operations Specialist, you will work closely with the Accounting Manager and CFO on various tasks related to invoicing, accounts payable, month end reconciliations, client expense report review, and back-end administration. You will also manage day-to-day bookkeeping tasks, including QuickBooks and Ramp, and coordinate with clients and internal cross-functional teams on expense management and invoicing.

• Create, adjust, and distribute invoices.
• Pull statements of account and prepare backup documentation.
• Administer support to staff on the SAP Concur expense platform.
• Export reports from Ramp to Excel to process invoices in QuickBooks.
• Entry and processing of bills to ensure they are received, approved, and paid in a timely manner.
• Monthly follow-up with clients with past-due accounts, flagging any clients with large outstanding balances to higher-ups and legal.
• Complete employee account, company, partner, and P&L reconciliation.
• Generate and analyze financial reports and assist in budget preparation and forecasting.
• Collaborate with other team members to improve financial workflows and systems.

Key Skills

• Communication: Ability to communicate with all levels of the company, as well as clients, ensuring professionalism and maintaining a strong, professional representation of J Public Relations.
• Time Management: Ability to manage time wisely to complete all tasks as assigned.
• Creativity & Problem-Solving: Ability to think creatively, identify areas for improvement, and build new processes that drive company-wide efficiencies.

Requirements

• College Degree or comparable experience required
• 2-4 years of prior work experience in Accounting and Business Operations
• Experience using QuickBooks Online Accounting Software is a plus
• Excellent organizational skills and ability to learn new tasks quickly
• Strong verbal and written communication skills with close attention to detail
• Ability to collaborate with others and communicate concepts/issues with team members
• Experience using Claude to create process efficiencies a plus

Benefits

• Competitive pay: $27 - $30/hour, commensurate with experience and location
• Monthly Cell Phone Stipend
• Company contributions to medical, dental, and vision insurance premiums
• 401K with employer match
• Accrued PTO
• Birthday PTO
• Flexible Release Fridays
• Corporate Class Pass discounts
• Pet insurance discounts
• Milestone gifts at 1, 5, and 10 years
• Annual holiday and summer parties, plus regular socials
• Ongoing training and development opportunities

Equal Employment Opportunity

J/PR strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.