Accounting Operations Specialist

About the role

Are you tired of accounting jobs where you’re one invisible cog in a giant AP queue, closing books you’ll never understand for a company you’ll never meet? As an Accounting Operations Specialist at BodySpec, you’ll own AP, AR, and daily bookkeeping end to end for a company you can actually see working — 20+ locations, 600,000+ scans, real vendors, real customers. Your job is to make the back office boring and correct: clean books, bills paid on time, and processes tight enough that the same error never happens twice. BodySpec is the premier DEXA operator in the country, and accurate financial operations are how we scale it responsibly.

Responsibilities

• Own daily bookkeeping in Ramp: our internal tool handles the bulk of categorization automatically, but you review the feeds every day, code and categorize what’s left, work the manual escalations and transactions it can’t resolve, and chase the receipt and coding follow-ups that keep the books current and clean.
• Own accounts payable end to end: pay bills on time, catch and prevent duplicate payments, and enforce expense policy so spend stays in bounds.
• Manage vendors cleanly: set up new vendors correctly, collect W9s, and keep payment terms and vendor records accurate and current.
• Run accounts receivable with consistent invoicing and persistent collections so revenue lands when it should.
• Perform bank and credit card reconciliations, resolving discrepancies rather than carrying them forward.
• Own the monthly close checklist and complete close within seven days of month-end.
• Produce light operational reporting — AR aging summaries and exception reports — so problems surface early.
• Support 1099 preparation and pull records for audits or reviews (execution support, not tax judgment).
• Build and tighten SOPs as you go so recurring errors get engineered out, not repeated.

Requirements

• 2-5 years of experience in AP, AR, or bookkeeping (flexible if you can demonstrate the skills).
• Strong QuickBooks skills and confident, fast spreadsheet work.
• Based in Austin, TX and able to work in-person at our offices.
• Detail-obsessed and persistent on follow-ups — this role lives on both.
• Ability to thrive with direct, unfiltered feedback — we’ll tell you exactly what you need to improve.

Compensation

• Base Pay: $30.00/hour (non-exempt) — approximately $62,400 annualized at 40 hours/week
• Performance Bonus: Up to 7% of base salary annually ($4,368) — half paid in cash ($2,184), half in stock options
• Team Revenue Bonus: $500/month when we hit monthly goals ($6,000 annually — we hit our goals 9 out of 12 months in 2024)
• Total Cash Compensation: Up to $70,584
• Equity: Stock options through performance bonus and additional grants based on performance

Benefits

• Health, dental, and vision insurance
• 401(k)
• Paid time off
• Sick leave
• Company-wide peer bonus program for recognizing excellent teamwork
• Employee assistance program
• Regular team events (both virtual and in-person)
• Direct mentorship from experienced operators who’ve scaled companies before

Contact

BodySpec is transforming how people understand and improve their health through accessible DEXA scanning. As an Accounting Operations Specialist, you’ll keep the financial engine clean and reliable so the rest of the company can focus on scaling nationwide. If you close fast, follow through, and take pride in books that are always right, we want to hear from you.

Apply

To apply, please attach your resume or paste it here and submit your application.