Accounting Manager

About the role

The Accounting Manager oversees the day-to-day accounting operations for 3Rivers, ensuring the integrity and accuracy of all financial transactions and reports. This position manages general accounting functions, including accounts payable, accounts receivable, payroll, bank reconciliations, and financial reporting, while ensuring compliance with all applicable federal, state, and funding regulations.

Responsibilities

• Oversee all daily accounting activities, including general ledger maintenance, journal entries, reconciliations, and month-end close.
• Supervise the preparation and processing of accounts payable and receivable, payroll, and billing activities.
• Achie accurate and timely completion of all financial reports, including monthly statements, balance sheets, and cash flow summaries.
• Maintain accounting records in compliance with GAAP and agency policies.
• Reconcile bank accounts, credit card statements, and other financial accounts monthly.
• Manage fixed asset tracking and depreciation schedules.
• Aid the CFO in developing and monitoring annual budgets and forecasts.
• Provide financial analysis and variance reporting to department leaders and the CFO.
• Support the CFO with data and documentation for presentations to the Board of Directors and senior leadership team.
• Monitor cash flow and alert the CFO to potential financial concerns or trends.
• Ensure compliance with financial regulations, audit standards, and internal control requirements.
• Coordinate with external auditors and prepare required audit documentation.
• Support timely submission of tax and regulatory filings.
• Supervise accounting and finance support staff, providing guidance, feedback, and professional development.
• Establish clear performance expectations, conduct regular check-ins, and complete performance evaluations.
• Promote teamwork, accuracy, and accountability within the finance department.
• Manage the operation and optimization of financial software systems (e.g., QuickBooks, billing platforms).
• Identify opportunities to streamline financial processes and improve accuracy and efficiency.
• Ensure data integrity and support system upgrades and training as needed.

Requirements

• Bachelor's degree in Accounting, Finance, or related field required.
• Minimum of three (3) years of progressively responsible leadership experience, including supervisory experience in the human services or nonprofit sector.
• Prior supervisory experience strongly preferred.
• Proficiency in accounting software and Microsoft Office (Excel, Word, Outlook).
• Strong understanding of GAAP, internal controls, and nonprofit financial management.
• Experience with MaineCare of Medicaid billing processes preferred.
• High attention to detail, confidentiality, and accuracy.
• Excellent analytical skills, problem solving, and organizational skills.
• Excellent written and verbal communication skills, including the ability to communicate effectively with stakeholders at all levels.
• Demonstrated ability to manage complex systems, and promote a positive organizational culture.
• Valid and insurable Maine driver’s license required.
• Ability to pass required background checks, to include: Adult/Child Protective Services; criminal history; OIG Exclusion list; National Sex Offender Registry; Bureau of Motor Vehicles record; and Maine CNA Registry.