Accounting Manager

Key Responsibilities

• Manage daily accounting activities, including general ledger maintenance and account reconciliations.
• Ensure all financial transactions are accurately recorded and properly coded.
• Review journal entries and supporting documentation.
• Maintain accurate and organized accounting records.
• Ensure compliance with company policies and accounting procedures.
• Lead the monthly and annual close processes.
• Prepare and analyze financial statements and related schedules.
• Coordinate year-end closing activities and support external Accounting Firm.
• Monitor daily cash activity, account balances, and liquidity requirements.
• Investigate and resolve reconciling items and cash discrepancies.
• Manage banking relationships and support treasury activities as needed.
• Administer the bank's Positive Pay system, including daily exception review, check issue uploads, payee verification, and resolution of exception items.
• Prepare and review monthly bank and credit card reconciliations.
• Prepare and approve payment batches, including checks, ACH, EFT, and wire transfers, ensuring appropriate authorization and supporting documentation.
• Oversee accounts payable.
• Disburse vendor payments.
• Monitor compliance with banking security protocols, Positive Pay requirements, and payment authorization policies.
• Resolve payment and billing discrepancies.

Financial Reporting & Analysis

• Develop, maintain, and update rolling 13-week cash flow forecasts to support operational planning and liquidity management.
• Prepare monthly cash flow projections and variance analyses for executive leadership.
• Prepare monthly management reports and financial analysis.
• Analyze variances and explain significant fluctuations.
• Assist with budgeting and forecasting activities.
• Develop and maintain key financial metrics and reporting tools.
• Provide recommendations to improve financial performance and efficiency.

Internal Controls & Compliance

• Ensure compliance with internal accounting controls.
• Aid in developing and documenting accounting policies and procedures.
• Support internal and external audits.
• Maintain compliance with regulatory and reporting requirements.
• Identify and mitigate financial and operational risks.

Process Improvement

• Identify opportunities to improve accounting workflows.
• Recommend and implement automation solutions.
• Enhance reporting capabilities and data accuracy.
• Support Quickbooks accounting software initiatives.
• Create efficiencies that improve productivity and reduce errors.