Accounting Manager

Primary Responsibilities

• Ensure accurate and timely financial reporting for all active projects
• Maintain precise job cost tracking and budget alignment
• Improve cash flow through effective billing and collections oversight
• Ensure contract compliance and proper documentation for all projects
• Support profitability analysis and margin forecasting
• Prepare financials for rental entities

Project Accounting & Job Cost Management

• Set up and maintain new jobs in QuickBooks, including contract values, cost codes, billing terms, and budgets
• Monitor job cost reports, identify variances, and provide analysis to Project Managers
• Perform cost reallocations and job cost adjustments as needed
• Support preparation of WIP schedules and revenue recognition

Billing & Revenue Management

• Work with owner to review and approve monthly progress billings
• Ensure billings align with contract terms and schedules
• Track change orders and ensure proper financial recording
• Manage AR aging reports and follow up on outstanding balances
• Lead weekly AR and cash flow meetings with leadership

Subcontractor Invoicing & Payments

• Work with owner to review and approve subcontractor invoices
• Ensure proper coding to job cost categories
• Maintain compliance documentation including lien releases and insurance certificates as needed
• Process payments in accordance with contract terms
• Maintain positive relationships with vendors and subcontractors

Compliance & Documentation

• Ensure contract compliance, certified payroll tracking (if applicable), and regulatory adherence
• Send out contracts and sub-contracts, change orders for subs and clients
• Maintain documentation including lien releases, preliminary notices and subcontractor compliance

Financial Reporting & Analysis

• Prepare monthly financial statements
• Oversight general ledger accuracy and reconciliations
• Support budgeting and forecasting processes

Qualifications

• Bachelor’s degree in Accounting, Finance, or 4 years related experience required
• Construction industry knowledge strongly preferred
• Strong understanding of GAAP and project accounting principles
• Advanced proficiency in QuickBooks, Sage, Bill.com
• Proficient with Advanced Excel skills (pivot tables, forecasting, financial modeling)
• Experience with construction management or estimating software is a plus

Pay

This position’s salary range is $80,000 to $110,000 per year.