Accounting Manager

Primary Responsibilities

• Oversee the full-cycle Accounts Payable (AP) process, including vendor invoice verification, accurate QuickBooks coding, expense allocation, and timely payment processing.
• Optimize cash disbursements and resolve vendor discrepancies.
• Directly supervise Accounts Receivable (AR) personnel to ensure accurate customer invoicing, timely collections, and proper application of receipts.
• Review aging reports and establish escalation procedures for overdue accounts.
• Prepare monthly financial statements, business activity reports, and financial position forecasts.
• Ensure all reports meet GAAP standards and review monthly financial trends to ensure accurate reporting of Financial Statements.
• Receive and record disbursements; manage all cash receipts; monitor cash flow and reserve levels to meet all operational requirements.
• Cash & Asset Management: Receive and record disbursements; manage all cash receipts (deposits of cash, checks, all ACH payments and wire transfers).
• Maintain and enforce daily policies for budget administration, cash management, invoice approvals, and credit procedures to safeguard company assets.
• Staff Leadership: Monitor, evaluate, and mentor accounting and administrative staff (including direct AR Collection staff); foster a collaborative, efficient team environment.
• Maintain professional relationships with banking, insurance, and external accounting personnel to facilitate smooth financial operations.

Requirements

• Education: Bachelor’s Degree in Accounting, Finance, or Business Administration is preferred, but equivalent handson experience will be considered.
• Experience: 13 years of progressive experience in accounting or bookkeeping with some supervisory skills.

Qualifications

• Prior experience in Coffee, Food & Beverage, or Wholesale Distribution is preferred but not required.
• Foundational understanding of basic economic and accounting principles, general ledger structures, spreadsheet management, and previous knowledge of the use of QuickBooks.

Skills & Competencies

• Personnel Management: Ability to motivate, develop, and direct AR Collections and administrative staff, identifying the best ways to keep the team efficient, and customer friendly.
• Organization & Prioritization: Comfortable managing multiple daily deadlines (weekly AP check runs, billing cycles, weekly inventory reconciliations) alongside monthly close procedures and process goals.
• Problem Solving: Identifying billing discrepancies or cash flow bottlenecks and proactively working with the Executive team to resolve them.
• Communication: Ability to communicate clearly and professionally with internal management, local warehouse/delivery staff, and external vendors/clients.
• Tools & Technology: Proficiency in QuickBooks, Sage, or similar ERP systems. Solid proficiency in Microsoft Excel (ability to use formulas, sort data, and create basic spreadsheets). Professional proficiency in Microsoft Outlook, Word, and PowerPoint. Willingness to learn and adapt to our custom CRM and operational software integrations. Working with AI tools to make all processes more efficient a plus.

Key Skills & Competencies

• Personnel Management: Ability to motivate, develop, and direct AR Collections and administrative staff, identifying the best ways to keep the team efficient, and customer friendly.
• Organization & Prioritization: Comfortable managing multiple daily deadlines (weekly AP check runs, billing cycles, weekly inventory reconciliations) alongside monthly close procedures and process goals.
• Problem Solving: Identifying billing discrepancies or cash flow bottlenecks and proactively working with the Executive team to resolve them.
• Communication: Ability to communicate clearly and professionally with internal management, local warehouse/delivery staff, and external vendors/clients.
• Tools & Technology: Proficiency in QuickBooks, Sage, or similar ERP systems. Solid proficiency in Microsoft Excel (ability to use formulas, sort data, and create basic spreadsheets). Professional proficiency in Microsoft Outlook, Word, and PowerPoint. Willingness to learn and adapt to our custom CRM and operational software integrations. Working with AI tools to make all processes more efficient a plus.