Accounting Manager

Job Summary

The Accounting Manager oversees the smooth and efficient processing of accounting related information and systems at the property level. They provide a leadership role in all accounting related issues at the property.

Job Duties

• Verify deposits of each cashier and document variances daily
• Document due back and issue in a timely manner
• Make deposits to bank via armored car service
• Maintain adequate inventory of cashier supplies including drop envelopes
• Maintain MOD bank and replenish as necessary
• Communicate deposit information to corporate office(s) daily
• Set up House Accounts and A/R Accounts as needed or directed by management
• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days
• Bill Third Party (.com) appropriately and timely
• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days
• Complete credit references for Direct Bill accounts requesting credit
• Cookordination with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts
• Accounts Payable
• Maintain high level of organization of filing
• Make copies of each invoice for on property retention
• Log then mail/Fed Ex original, signed/approved invoices to central property for processing
• Attach copies of checks to invoices that have been paid
• Maintain organized retention of check registers
• Research vendor disputes/questions and statements regarding unpaid invoices
• Ensure proper control measures are adhered in compliance with HRIL/MWTH standards
• Maintain compliance with HRIL/MWTH standards and regulations to ensure safe and efficient operation of the hotel
• Maintain confidentiality of all information in accordance with HRIL standards
• Embrace and utilize philosophies to include a friendly, service-oriented outlook and maintaining high standards of personal appearance and grooming
• Oversee night audit functions are complete and accurate daily
• Verify credit card transmission from prior day is balanced and submitted accurately
• Respond to guest telephone, credit card inquiries and chargebacks in an effective and timely manner
• Maintain organized storeroom(s) for long-term record retention of all accounting records
• Maintain adequate record of sales tax exemption
• Maintain on-site copy of all contracts, legal agreements, licenses, permits, insurance and other regulatory contracts
• Maintain critical date list with associated documents
• Attends and contributes to periodic meetings to maintain favorable working relationships between departments
• Communicate necessary reports and information to corporate office(s)
• Month end journal posting to assist with closing
• Reconcile balance sheet accounts and post reconciling items to correct prior to next accounting period
• P&L review with GM and/or department heads
• Daily operations of the hotel accounting responsibilities to include General Cashier, Accounts Receivable, Accounts Payable, Communication with Corporate Office, and other general duties

Minimum Requirements

• High School graduate or equivalent
• Two years front desk/night audit and one year hotel accounting experience (On Q PMS and Micros POS preferred)
• Ability to provide legible communication
• Ability to communicate in English with guests, visitors, vendors, and hotel staff
• Ability to compute mathematical calculations
• Proficient in Microsoft Excel, Word, and Outlook
• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners and printers and automated property management systems
• Ability to 10-key by touch
• Ability to enforce hotel standards, policies and procedures with hotel staff
• Ability to maintain confidentiality of pertinent hotel data
• Possess an independent work ethic to perform job functions without supervision
• Ability to work cohesively with other departments and coworkers as part of a team
• Maintain high level of office organization by daily filing routine of all job related files
• Attention to detail and accuracy

Benefits

HRI offers many benefits for full-time employees, including medical, dental, life insurance, 401K, paid time off, discounted hotel stays, and more.

Equal Opportunity Employer

HRI is an Equal Opportunity Employer and provides fair and equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job-related requirements. All positions require service-minded team players with personable, enthusiastic, and outgoing personalities.