Accounting & Financial Aid Administrator

Responsibilities

• Oversee the full lifecycle of the Financial Aid application process.
• Maintain the financial aid policy and respond to financial aid requests and inquiries.
• Collect financial aid applications and supporting documentation.
• Prepare summarized applicant information and recommended awards based on the established financial aid matrix.
• Communicate with financial aid applicants and families throughout the process.
• Serve as lead systems administrator for FACTS, the grant and aid assessment platform used for JCCSF Summer Camp and Preschool Programs.
• Serve as accounting liaison for JCCSF program participants receiving Children’s Council services, in collaboration with program administrators.
• Oversee gifts and grants administration, including documentation, compliance, financial tracking, reconciliation, and reporting.
• Reconcile Gifts/Grants GAUs and payments in Salesforce and provide monthly financial progress reporting to Development.
• Collaborate with Development on grant applications, reporting, and government grant invoicing (GFTA, NEA, Cal OES).
• Reconcile Contributions Receivable accounts.
• Support Development with process and reporting requests as needed.
• Track restricted contributed revenue to ensure that requirements are met.
• Provide ECE Parent Councils with monthly activity reconciliations.
• Prepare government filings (571L, welfare exemption, etc.).
• Manage debt compliance and debt covenant requirements.
• Provide ad-hoc reporting and analysis as requested.
• Afford assistance in annual audit, as necessary.

Requirements

• Four-year college degree in a relevant field.
• Minimum 5 years’ relevant work experience, accounting experience preferred.
• Prior experience administering financial aid programs or processes preferred.
• Excellent communication and interpersonal skills.
• Experience preparing and analyzing financial data with a high level of accuracy and attention to detail.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Experience working in a CRM environment, preferably Salesforce.
• Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel, SharePoint, Teams).
• Non-profit industry experience preferred.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Able to manage multiple projects, meet deadlines, and work independently.
• Professional team player with strong planning, execution, and attention to detail.
• Must be fluent in English.