Accounting/Finance Associate

About the Role

The Department of Pathology at Stanford University is hiring a remote Accounting/Finance Associate to support the accounting and finance team. This role is ideal for a detail-oriented, proactive individual with a passion for financial accuracy and process improvement. Under the guidance of the Accounting and General Finance Manager, the Accounting/Finance Associate will assist with processing travel expense reimbursements, verifying financial transactions, reviewing financial data, and ensuring compliance with university financial policies. This position requires strong organizational skills, excellent communication, and the ability to manage multiple tasks in a fast-paced academic environment.

About the Department of Pathology

The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading departments in the United States. Our preeminent faculty spans from emerging leaders to highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and basic understanding of human disease through discovery (research), education, and clinical care.

Responsibilities

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations, and compliance.
• Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy.
• Generate standardized financial reports.
• Resolve transactional inquiries and escalate broader issues.
• Respond to transactional inquiries from client groups.
• May be responsible for p-card administration, processing, travel cards, and expendable reimbursements.
• May establish accounts in financial systems and prepare invoices.
• Participate in new initiatives, such as user testing.
• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility.
• Ensure compliance with University policies, and federal regulations and requirements.

Requirements

• High School diploma or equivalent and two years’ work experience.

Skills

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information to internal audiences and client groups.

Benefits

• Events and programs for children, sports camps, tuition options.
• World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty.
• Work/life and family-friendly policies and reimbursement.
• Participation in Stanford’s social responsibility and sustainable programs for a better world.
• A vibrant university culture that values the uniqueness of each individual.