Accounting Clerk I

JOB SUMMARY

Maintains accounts payable and other account funding as assigned.

MISSION AND SERVICE

Live out and support the mission and core values of GAP Ministries in your daily work, reflecting compassion, purpose, and service to others. Serve as a positive example of GAP’s culture by practicing servant leadership, communicating with care, showing respect, taking responsibility, acting with integrity, working as a team, and maintaining a hopeful, encouraging attitude. Honor GAP Ministries’ code of conduct and ethics and faithfully protect the privacy and confidentiality of those we serve in accordance with HIPAA guidelines.

ESSENTIAL FUNCTIONS

• Perform all functions with accuracy and attention to detail.
• Aid office on financial paperwork reports.
• Check and approve all invoices for payment.
• Prepare invoice deduction notices as necessary.
• Answer vendor inquiries.
• Analyze vendor accounts and negotiate extended terms with vendors.
• Prepare accounts payable checks.
• Compile accounts payable reports.
• Maintain all accounts payable and account receivables files.
• Prepare analysis of accounts.
• Absorb and assist in monthly closings.
• Process bi-weekly payroll and maintain related documentation.
• Absorb and assist with special projects, as necessary.
• Attend staff meetings and training sessions as requested or plan with Financial Manager to be excused.
• Grow in leadership and spiritual life as outlined on current annual review.
• Represent GAP to the public in a positive, professional, and responsible manner.
• Follow agency chain of command in a responsible and supportive manner.
• Accept constructive feedback and suggestions for improvement.
• Comply with GAP Ministries and state confidentiality policy.
• Follow all parts of state contracts, Article 74, etc. for position.
• Perform other appropriate tasks as assigned by management.

JOB QUALIFICATIONS

• Associate’s Degree, or high school diploma and 2 years bookkeeping or related experience.
• Be physically fit to perform job duties.
• Be emotionally able to display warmth and able to enjoy and be comfortable with active, often aggressive and disorganized children in an intimate, group living situation.
• Have personal attitude, conduct and standards representing those qualities and values reflected in the ministry that children can respect and emulate.
• Have the ability to stay calm in tense situations and utilize common sense and logic.
• Have a current drivers license and meet the insurability requirements of GAP Ministries.
• Have computer skills as well as excellent communication and interpersonal skills.
• Demonstrate proven ability to effectively function in a multi-faceted agency in a teamwork manner.
• Be able to respect and work cooperatively with a variety of persons, including coworkers, representatives of social service agencies, the public, volunteers, and parents of the children.
• Be organized and able to work on multiple projects.
• Positive attitude reflecting an approach style of bringing solutions not problems to the team.
• Must have the ability to maintain confidentiality and consistently exercise discretion and good judgment.
• Must be at least 21 years old.

REQUIREMENTS

• Successfully pass pre-employment and random drug screenings.
• This is a safety-sensitive position and GAP Ministries is an alcohol and drug-free (including marijuana) workplace and requires random drug screening to all employees to ensure enforcement of this policy.
• Successfully pass FBI fingerprint clearance and criminal history checks through the Departments of Public Safety and Economic Security, and independent background check.
• Three personal reference checks of those listed on application as well as one business reference and employment verification of last 2 years of employment.
• Successfully pass pre-employment and random drug screenings.
• This is a safety-sensitive position and GAP Ministries is an alcohol and drug-free (including marijuana) workplace and requires random drug screening to all employees to ensure enforcement of this policy.
• Obtain medical release/permission to fulfill all physical tasks should any health issue develop or emerge during employment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• While performing the duties of this position, the employee is regularly required to talk or hear.
• The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls.
• The employee is occasionally required to stand; walk; sit; and reach with hands and arms.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually low to moderate.