Accounting Associate

About the Role

The Part-Time Accounting Associate provides administrative and entry-level accounting support to the Accounting team by assisting with financial transactions, account reconciliations, documentation, and routine accounting activities. This role supports daily and month-end accounting processes, helps maintain accurate financial records, and contributes to the timely completion of departmental priorities.

Responsibilities

• Willingness and ability to exhibit Wellby Core Values every day.
• Supports daily and month-end balance sheet reconciliation activities by reviewing assigned general ledger accounts, validating account balances, and identifying items requiring follow-up.
• Reviews account activity, transaction history, teller totals, system reports, and supporting documentation to ensure prior-day activity has cleared or is appropriately documented.
• Researches variances, outages, and exception items using available reports and accounting systems, and escalates unresolved issues to the appropriate Accounting team member or business partner.
• Maintains organized reconciliation files, schedules, reports, and supporting documentation in accordance with departmental procedures and record retention requirements.
• Assists with internal and external audits by gathering supporting documentation, preparing requested information, and responding to follow-up requests as directed.
• Prepares and posts routine journal entries with appropriate supporting documentation and in accordance with established review and approval procedures.
• Communicates and collaborates with Accounting team members and business partners to resolve inquiries, obtain necessary information, and support the timely completion of assigned responsibilities.
• Assists with other accounting, reconciliation, and administrative duties as assigned to support departmental objectives and operational needs.
• Performs other related duties as assigned.

Requirements

• High school diploma or equivalent required; associate degree or coursework toward a degree in Accounting, Finance, Business Administration, or a related field preferred.
• Basic knowledge of accounting principles and financial recordkeeping; relevant coursework, internships, or prior clerical/accounting experience preferred.
• Proficient in Microsoft Office Suite, particularly Excel; experience with accounting software or financial systems is a plus.
• Strong attention to detail, organization, and willingness to learn.
• Bondable.

Skills

• Knowledge of general office practices and procedures, business English, spelling, and punctuation.
• Knowledge of personal computers, utilizing Microsoft Office Suite and other software.
• Knowledge of basic accounting principles, general ledger structure, and financial recordkeeping practices.
• Knowledge of account reconciliation processes and the purpose of balance sheet account maintenance.
• Skilled in operating computer equipment and general office machines such as personal computers, copiers, projection equipment, audio/video, Microsoft Teams, Zoom Video Communications, and adding devices.
• Skilled in organizational skills, maintaining accurate records, and managing multiple assignments simultaneously.
• Ability to review account activity, validate balances, and identify items requiring follow-up with a high degree of accuracy.
• Ability to research variances, exception items, and reconciliation discrepancies and escalate issues appropriately.
• Ability to maintain organized files, reports, schedules, and supporting documentation in accordance with established procedures.
• Ability to communicate information and ideas so others will understand; must be able to exchange accurate information in these situations.
• Ability to work in a fast-paced team environment with exceptional member service skills.
• Ability to communicate clearly and concisely, orally and in writing.

Schedule

This position requires a regular part-time work schedule of up to 30 hours per week.

Physical Demands & Work Environment

• Frequently required to remain in a stationary position 50% of the time.
• Daily movements include sitting, standing, reaching, and grasping; operating computers and other office equipment; moving about the office; and attending possible on-site and off-site meetings.
• Must be able to exchange information, in person, in writing, and via telephone.
• Some degree of stress results from contact with management and other team members.
• Must be able to observe details at close range (within a few feet of the observer).
• Must be able to occasionally lift items weighing up to 25 pounds across the office and load them onto shelves for various needs.
• The noise level in the work environment is usually moderate.
• Work involves the typical risks and discomforts associated with an office environment but is usually in an area that is adequately cooled, heated, lighted, and ventilated.