Accounting Associate

Responsibilities

• Accounts Payable & Invoice Processing:
  • Receive, review, and record vendor invoices for assigned projects in accordance with company policies
  • Verify invoice accuracy, coding, approvals, and supporting documentation before entry into NetSuite
  • Ensure timely inclusion of invoices in weekly payment cycles
  • Track and follow up on pending approvals with Project Managers and internal stakeholders
  • Support accurate accruals for contractor and service provider invoices in the appropriate accounting period
• Project Accounting & Cost Tracking:
  • Maintain accurate project cost records in NetSuite and related supporting schedules
  • Aid in job cost tracking, construction-in-progress balances, and project-level financial reporting
  • Support reconciliation of project-related accounts, including accounts payable, cash, and intercompany transactions
  • Cook with Project Managers to ensure costs are recorded accurately and aligned with project budgets
• Cash Management & Bank Activity:
  • Process and review daily bank activity for assigned accounts
  • Assist with cash reporting and tracking project-level balances
  • Reconcile bank transactions and ensure accurate recording in NetSuite
• Month-End Close & Reporting:
  • Support month-end close activities, including reconciliations and variance analysis
  • Aid in preparing project financial reports and supporting schedules
  • Identify discrepancies and collaborate with the team to resolve issues promptly
  • Help improve reporting processes and period-end close efficiency
• Cross-Functional Coordination:
  • Partner with Project Managers, Finance, and other departments to provide accurate and timely financial information
  • Participate in regular team check-ins and project accounting updates
  • Communicate clearly regarding outstanding items, risks, deadlines, and support needs
• Process Improvement & Team Contribution:
  • Support improvements to accounting processes, documentation, and internal controls
  • Maintain organized, audit-ready records within NetSuite and shared drives
  • Contribute to a collaborative team environment and support departmental initiatives

Requirements

• Bachelor's degree in Accounting, Finance, or a related field
• 1–3 years of accounting experience; relevant internship experience will be considered
• Basic understanding of accounting principles, including GAAP
• Strong Excel skills, including data organization, reconciliations, and formulas
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines
• Effective communication and collaboration skills across departments