Accounting Associate

Key Responsibilities

• Invoice Processing: Review, verify, and process a high volume of vendor invoices for payment. Ensure invoices are accurate, properly coded, and comply with company policies and procedures.
• PO Matching: Perform three-way matching of purchase orders, receiving documents, and vendor invoices to verify accuracy, resolve discrepancies, and ensure timely and accurate payment processing in accordance with company policies and procedures.
• Vendor Account Reconciliation: Reconcile vendor statements and accounts, ensuring that any discrepancies or outstanding balances are identified, investigated, and resolved in a timely manner.
• Expense Management: Assist with tracking and reporting on departmental expenses. Ensure all expenditures are properly authorized and coded to the correct general ledger accounts.
• Data Entry and Recordkeeping: Accurately enter all accounts payable data into the accounting system. Maintain organized and up-to-date records of all payment transactions, invoices, and supporting documentation for audit and reporting purposes.
• Communication with Vendors: Serve as a point of contact for vendors and suppliers, answering inquiries related to invoice status, payment schedules, and account discrepancies. Foster positive relationships with vendors to support business operations.
• Payment Processing Support: Assist with weekly and ad hoc payment processing activities, ensuring invoices are accurately reviewed, approved, and paid according to established payment terms while maintaining compliance with internal controls and company policies.
• Compliance: Ensure that all payments and transactions comply with company policies, internal controls, and applicable tax laws. Assist with tax reporting and audit data compilations as needed.
• Support Month-End and Year-End Closing: Assist the accounting team with month-end and year-end closing procedures, providing necessary documentation and reporting to ensure timely and accurate financial statements.
• Process Improvement: Continuously evaluate accounts payable processes for efficiency and accuracy, suggesting and implementing improvements as needed.
• Cross-Department Collaboration: Work closely with internal departments, including Purchasing, Receiving, and Operations, to ensure that purchase orders, receiving reports, and invoices are matched and processed promptly.

Qualifications

• Education: Degree in Accounting, Finance, or a related field or equivalent work experience.
• Experience: 2+ years of experience in accounts payable or general accounting, preferably in a manufacturing or food production environment. Experience with high-volume invoice processing is highly preferred.
• Technical Skills: Familiarity with accounting software (e.g., QuickBooks, Microsoft Dynamics, or similar ERP system). Advanced Excel skills are required for data entry, reporting, and reconciliation tasks.
• Attention to Detail: Strong attention to detail and accuracy in processing invoices, payments, and financial records.
• Organizational Skills: Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a demanding environment.
• Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively with internal teams and external vendors.
• Critical Thinking Skills: Ability to analyze data, identify discrepancies, and work independently to resolve issues promptly.
• Collaborator: Ability to work well with cross-functional teams and collaborate effectively in a dynamic work environment.
• Confidentiality: Ability to manage sensitive financial information with discretion and maintain confidentiality.

Company Benefits

• On-demand pay available through Tapcheck
• Paid time off
• Paid Holidays
• 401k & company match
• Profit Sharing
• Employee Assistance Program