Accounting Associate

Accounting Associate – Private Aviation Location: Addison, Texas Work Arrangement: On-site Employment Type: Full-time Industry: Private Aviation / Aircraft Management / Charter Position Overview PlaneSmart Aviation is seeking a hands-on Accounting Manager / Senior Accountant to join our growing private aviation company in Addison, Texas. This on-site role is responsible for day-to-day accounting operations, financial reporting, accounts payable and receivable, reconciliations, cash management, and month-end close. The ideal candidate is comfortable in a fast-paced aviation environment where accuracy, confidentiality, organization, and attention to detail are essential. You will work closely with company leadership, operations, aircraft owners, vendors, and outside CPA and tax professionals to keep our financial records accurate, timely, and well maintained. Key Responsibilities General Accounting Manage day-to-day general ledger accounting activitiesMaintain accurate financial records and supporting documentationPerform monthly bank, credit card, and balance sheet reconciliationsPrepare journal entries, accruals, prepaids, and adjusting entriesLead day-to-day activities for the monthly, quarterly, and year-end financial closePrepare and review monthly Profit & Loss and Balance Sheet reportsAnalyze account balances and investigate unusual transactions or variancesMaintain an organized, audit-ready accounting environment Accounts Payable & Accounts Receivable Manage the full AP and AR cycleReview, code, and process vendor invoicesPrepare vendor payments and monitor payment schedulesGenerate customer invoices and statementsMonitor receivables aging and follow up on outstanding balancesReconcile customer and vendor accountsBuild and maintain strong working relationships with vendors, customers, and service providers Payroll Support Support payroll processing and reconcile payroll entries to the general ledger Aviation Accounting Track aircraft-specific operating expenses and revenueAccount for fuel, maintenance, hangar, insurance, crew, landing fees, FBO charges, international charges, subscriptions, and other aviation-related expensesTrack expenses and revenue by aircraft, owner, trip, department, or operating entity as appropriateReconcile charter and aircraft management activity to accounting recordsMaintain and reconcile aircraft maintenance reservesSupport aircraft acquisition, disposition, and capital expenditure accounting as neededTrack fixed assets and depreciation schedules for aircraft and related equipmentReview aircraft operating costs and identify discrepancies or unusual activity Multi-Entity & Owner Accounting Maintain separate accounting records for multiple related entities and operating accountsRecord and reconcile intercompany transactionsSupport aircraft owner statements and reportingAssist with owner-level expense allocations and reconciliationsEnsure transactions are properly classified among company, aircraft, and owner accounts Financial Reporting & Analysis Produce monthly financial statements and management reportsPrepare budget-to-actual and variance analysisWork alongside management and leadership to provide visibility into cash flow, operating expenses, aircraft profitability, and overall financial performanceDevelop reporting that helps leadership understand the economics of individual aircraft and aviation operationsAssist with annual budgets, forecasts, and cash flow planning Tax, Audit & Compliance Support Work closely with the company's outside CPA, tax advisors, and attorneys as neededProvide schedules and supporting documentation for tax filingsAssist with annual tax preparation and financial reviewsMaintain documentation required for audits, financial reviews, and FAA reviewsEnsure accounting procedures are consistent with U.S. GAAP and company policies Process Improvement Identify opportunities to improve accounting processes and internal controlsEstablish standardized procedures for AP, AR, reconciliations, reporting, and documentationImprove the accuracy and efficiency of financial reportingHelp implement accounting technology, automation, and reporting tools where appropriate Qualifications Bachelor's degree in Accounting, Finance, or a related field preferred4+ years of progressive accounting experienceStrong understanding of general ledger accounting and financial statementsExperience with month-end close, reconciliations, accounts payable, accounts receivable, and payrollAdvanced Excel skillsExperience with QuickBooks or another major accounting or ERP systemStrong organizational and analytical skillsExcellent attention to detail and follow-throughAbility to work independently and take ownership of responsibilitiesAbility to handle confidential financial and ownership information professionallyStrong interpersonal skills and a collaborative approach Preferred Experience Private aviation, aircraft management, charter, FBO, MRO, or related aviation experienceExperience with multi-entity accountingExperience with aircraft fixed assets and depreciationExperience with maintenance reserves or aircraft operating cost accountingExperience preparing owner statements or aircraft-level financial reportsCPA firm or public accounting experienceCPA license or CPA-track background Ideal Candidate The ideal candidate is a hands-on accounting professional who wants ownership of the numbers rather than simply processing transactions. You should be comfortable moving between detailed bookkeeping, financial analysis, vendor issues, aircraft expenses, month-end close, and conversations with company leadership. Aviation experience is highly desirable, but a strong accountant with excellent fundamentals and an interest in private aviation will also be considered. Compensation & Benefits Competitive base salary based on experienceMedical, dental, and vision benefitsPaid time off and holidaysProfessional development opportunities Work Environment This is an on-site position in Addison, Texas, within the North Dallas private aviation community. The role works closely with aviation operations and company leadership and requires regular interaction with teams across aircraft management, maintenance, charter, and sales at PlaneSmart Aviation. Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional additional hours during month-end close or other critical accounting periods. Equal Opportunity Employer PlaneSmart Aviation is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Applications are reviewed on a rolling basis until the position is filled Powered by JazzHR PvYWUYnUCc