Accounting Associate

Do you love working with numbers, spreadsheets, and details and making everything balance out? If you enjoy keeping things organized and accurate, and want to grow with a stable, well-respected company, this could be the role for you!

Responsibilities

• Process and verify vendor invoices, payments, reimbursement requests, and purchase orders accurately and in a timely manner.
• Review invoice and purchase order coding to ensure proper job cost allocation and account coding.
• Maintain vendor records in Sage, including W-9s, insurance certificates, releases, and other required documentation.
• Perform vendor statement reconciliations and research invoice discrepancies.
• Identify available vendor discounts and ensure payments are processed according to terms.
• Assist with project billing, customer invoicing, collections, and resolving outstanding payment issues.
• Communicate with Project Managers regarding billing, job costs, change orders, and project-related accounting questions.
• Run monthly accounting reports, including aging reports, DVBE reports, and other departmental reports as assigned.
• Process weekly payroll for field employees by reviewing hours for accuracy, transferring data between ExakTime and Sage, processing payroll deductions, and distributing checks as needed.
• Enter new employees into Sage and ExakTime and maintain accurate payroll and employee records.
• Assist with Certified Payroll submissions (LCP Tracker, EMARS, LAUSD, DIR) and reporting requirements as needed.
• Verify labor ratio compliance with production teams and assist in resolving payroll or labor compliance discrepancies.
• Handle month-end close activities, reconciliations, and other accounting projects.
• Maintain organized electronic and paper accounting files while ensuring accurate data entry and recordkeeping.
• Provide general administrative support to the Accounting Department, including filing, scanning, mailing, and other related duties as assigned.

Requirements

• Someone who enjoys numbers, details, and spreadsheets
• Strong organization and communication skills
• Comfortable with Microsoft Office (especially Excel) and eager to learn accounting software
• Ability to prioritize and meet deadlines
• A team player who takes pride in accuracy and follow-through
• 1-2 years in A/P, A/R, or accounting preferred (we’ll train the right person!)
• Construction Payroll Experience
• Certified Payroll and Union reporting experience a plus
• Degree in Accounting/Finance a plus

Benefits

• Medical, Dental, Vision
• 401(k) with 4% company match
• Paid Vacation, Sick Leave, Holidays

Pay

$25-$30/hour (based on experience)

Schedule

Full-time, Monday-Friday, 7:00am-4:00pm (in-office)