Accounting Associate

Primary Responsibilities

• Aid in master data management (MDM) tasks by processing and reviewing requests for creation or updates to vendor and employee master records, ensuring data integrity and alignment with internal controls.
• Manage vendor on-boarding to facilitate prompt payments.
• Regularly review, manage, and update vendor bank account information within the Treasury Management System (TRMS), ensuring accurate recording and secure, compliant, and efficient payment processes.
• Collaborate with cross-functional teams to coordinate and support quarterly inventory asset counts, performing target audits to verify the accuracy of count results and preparing comprehensive reports.
• Assist with semi-annual fixed asset counts, including both manual and PDA counts, and conduct targeted audits to ensure the accuracy and completeness of fixed asset records.
• Support employees in issuing new corporate credit cards, handling inquiries, and addressing issues such as card issues, limit increases, fraudulent activity, card reissuance, and card closures.
• Review and manage employee travel expenses and corporate credit card transactions through the Expense Report System, ensuring full compliance with company policies and accuracy in all submissions.
• Manage General Ledger (G/L) codes, Work Breakdown Structure (WBS) codes, and cost centers, ensuring that settlement and allocation rules are appropriately reflected on expense reports.
• Motivate employees to submit expense report vouchers promptly to ensure all expenses are properly recorded before year-end closing.
• Prepare and analyze corporate card expenses and their status, conducting analysis and comparing results against plans to identify and resolve unprocessed expenses.
• Perform other accounting or administrative duties as assigned by the finance team.

Key Knowledge, Skills and Abilities Required

• Ability to communicate clearly and professionally across departments.
• Excellent communication skills.
• Bachelor's degree in Accounting, Finance, or a related field.
• 0–2 years of relevant accounting or finance experience, preferably in a corporate environment.
• Strong understanding of expense review and accounts payable processes.
• Ability to quickly learn and adapt to new systems and technologies.
• Detail-oriented and able to handle tasks in a fast-paced environment.
• Proficient in Microsoft Excel and other Microsoft Office applications.