Accounting Associate

About the role

We're seeking a detail-oriented and collaborative Accounting Associate to join our Finance team. This is an excellent opportunity for an accounting professional who enjoys variety, values accuracy, and wants to see their work directly support groundbreaking scientific research.

Responsibilities

• Process check requests and allocate monthly charges from the UCSF Accounts Payable Ledger, ensuring appropriate approvals and documentation.
• Review and process subcontract invoices and support timely vendor payments.
• Manage intellectual property (IP) invoices and related rebilling activities.
• Process cash receipts and maintain non-grant accounts receivable records.
• Prepare federal grant fund drawdowns in accordance with sponsor requirements.
• Process ad hoc payments and validate supporting documentation.
• Review miscellaneous payment requests in Workday for accuracy and compliance.
• Support corporate credit card administration, including account maintenance and transaction assistance.
• Maintain user access and records within the Egencia travel management system.
• Prepare and submit monthly reports to the California Employment Development Department (EDD).
• Prepare month-end journal entries, including accruals, allocations, recurring expenses, and subcontract-related transactions.
• Reconcile assigned balance sheet accounts and investigate outstanding items.
• Provide backup support across accounts payable functions to ensure operational continuity.
• Participate in special projects and continuous improvement initiatives.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• Three or more years of accounting or finance experience.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis tools.
• Experience working within an ERP system.

Preferred Qualifications

• Experience with Workday and any applicable AI-driven finance tools.
• Experience in nonprofit, higher education, healthcare, research, or grant-funded environments.
• Familiarity with federal grant accounting and compliance requirements.

Benefits

At Gladstone, you'll find more than a job—you'll find a mission. We Offer:

• A collaborative and supportive work environment.
• Hybrid work flexibility.
• Competitive compensation.
• Comprehensive health and wellness benefits.
• Generous retirement programs.
• Professional development and growth opportunities.
• The chance to contribute to scientific discoveries that improve lives around the world.

Pay

Salary Range: $61-$72K

Schedule

Hybrid work schedule