Accounting Associate

Key Responsibilities

• Code and enter vendor bills accurately to the correct entity, property, department and GL account.
• Match invoices to purchase orders or approvals per company policy.
• Ensure timely entry to support payment run schedules.
• Flag discrepancies (duplicate bills, pricing mismatches, missing approvals) for review.
• Reconcile OTA (Online Travel Agency) accounts — Airbnb, VRBO, Booking.com, etc. — against bank deposits.
• Investigate and resolve variances between OTA statements and actual deposits received.
• Maintain reconciliation documentation to support month-end close.
• Avoid duplicate errors and minimize payment delays in bills entered accurately and timely.
• Assist in credit card charge coding and reporting.

Requirements

• 1–3 years of bookkeeping or accounting experience (property management, hospitality, or multi-entity environments preferred).
• Working knowledge of AP/AR processes and general ledger coding.
• Experience with accounting software (e.g., QuickBooks, Sage, or similar); property management or OTA-integrated platforms a plus.
• Strong Excel skills.
• High attention to detail and comfort managing multiple entities/properties simultaneously.
• Clear, professional communication with vendors and internal teams.