Accounting Associate
Responsibilities
- Process accounts payable invoices by matching purchase orders, verifying accuracy, and entering vendor invoices into the ERP system.
- Aid with weekly check runs, including preparing and processing checks, ACH payments, and wire transfers.
- Maintain up-to-date vendor records and respond promptly to vendor inquiries regarding payments and account status.
- Generate customer invoices and post accounts receivable transactions accurately and on schedule.
- Assist with collections follow-up and apply customer payments to the appropriate accounts.
- Reconcile customer and vendor account discrepancies and resolve issues in a timely manner.
- Prepare daily cash receipts and prepare bank deposits to ensure accurate cash recording.
- Maintain accurate accounting records and supporting documentation in accordance with internal policies.
- Perform data entry, account reconciliations, and balance sheet reconciliations to support accurate financial statements.
- Support month-end closing activities, including preparing journal entries, performing account analysis, and assisting with financial reporting.
- Aid with payroll-related administrative tasks and record keeping as directed.
- Collaborate with the senior accountant and company leadership on various accounting and administrative projects.
- Provide backup support for other accounting functions as needed to ensure continuity of operations.
Requirements
- Experience with accounts payable, including processing invoices, matching purchase orders, and working within an ERP system.
- Experience with accounts receivable, including generating customer invoices, posting payments, and assisting with collections.
- Familiarity with manufacturing accounting, including exposure to cost accounting and accruals.
- Proficiency with Microsoft Excel, including the ability to use pivot tables.
- Ability to support month-end close activities, including journal entry preparation and account analysis.
- Strong attention to detail and accuracy in data entry and record keeping.
- Organizational skills to manage multiple tasks in a fast-paced environment.
- Ability to collaborate effectively with leadership, operations, and accounting team members.
- Strong written and verbal communication skills for interacting with vendors, customers, and internal stakeholders.
Qualifications
- Experience in a manufacturing or job shop environment.
- Exposure to cost accounting and financial reporting in a manufacturing setting.
- Comfort working with accrual-based accounting.
- Experience supporting payroll-related administrative tasks.
- Ability to adapt to changing priorities and provide backup support across accounting functions.
- Interest in working in a small, close-knit organization with long-tenured team members.
Benefits
- Medical, dental & vision coverage.
- Critical Illness, Accident, and Hospital coverage.
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
- Life Insurance (Voluntary Life & AD&D for the employee and dependents).
- Short and long-term disability coverage.
- Health Spending Account (HSA).
- Transportation benefits.
- Employee Assistance Program.
- Time Off/Leave (PTO, Vacation or Sick Leave).
Work Environment
- Based fully onsite in an electronics manufacturing facility in Bensenville, IL.
- Monday through Friday, 8:30 a.m. to 5:00 p.m., for a 40-hour workweek in the office.
- The team operates in a collaborative, hands-on setting where accounting works closely with operations and leadership.
- The organization has a long-tenured workforce, with an average tenure of around 20 years, reflecting a stable and supportive culture.
Pay
The pay range for this position is $30.00 - $35.00/hr.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector
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