Accounting Associate - AP/AR | Rock Island, IL

About the role

The Accounting Associate - Accounts Payable role at IMEG involves managing vendor payments and cash receipts, supporting accurate data entry and invoicing, and ensuring confidential information is handled appropriately.

Responsibilities

• Manage end-to-end accounts payable functions, including invoice processing, discrepancy resolution, and payment execution, while ensuring compliance with internal controls and delivering excellent service to vendors.
• Issue accurate and timely vendor payments through AP checks or ACH.
• Work directly with staff and vendors to resolve invoicing issues and questions.
• Cash receipt processing and batch reconciliation utilizing BOT automation.
• Handle office lease payments and track new or terminated leases to ensure appropriate landlord payments are sent.
• Prepare vendor invoices for BOT processing and maintain check images and payment records as file backup.
• Research files and computer reports to resolve vendor complaints related to non-payment.
• Ensure payment is received for outstanding invoices and work with AR and billing staff on receipt inquiries.
• Process year-end 1099s as required.
• Maintain confidentiality of all corporate, personnel, project, client, and vendor-related material.
• Reconcile processed work by verifying entries and comparing system reports to balances.

Requirements

• 2 years post-high school education or high school diploma.
• 5 years of accounting experience preferred.
• Experience in the engineering and/or the construction industry is a plus.
• Strong communication skills.
• Strong customer service abilities and positive attitude.
• Knowledge of accounting principles and practices.
• Able to mentor and train accounting team members.
• Able to adapt to a fast-paced environment.
• Comfortable using software with willingness to learn new software as required.
• An analytical and data-driven mindset.
• Detail-oriented, organized, consistent, and dependable.
• Familiarity with Deltek-Vantagepoint or similar software preferred.

Skills

• An analytical and data-driven mindset.
• Detail-oriented, organized, consistent, and dependable.
• Familiarity with Deltek-Vantagepoint or similar software preferred.
• An analytical and data-driven mindset.
• Detail-oriented, organized, consistent, and dependable.
• Familiarity with Deltek-Vantagepoint or similar software preferred.

Benefits

This position is not eligible for sponsorship. IMEG offers a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

Pay

$50,000 - $60,000 per year, with individual pay based on experience, knowledge, skills, and abilities.

Schedule

Flexible schedule available.