Accounting Assistant / Staff Bookkeeper

POSITION SUMMARY

The Accounting Assistant / Staff Bookkeeper supports Elmington’s accounting operations by maintaining accurate financial records, processing routine accounting transactions, assisting with accounts payable and accounts receivable activities, reconciling accounts, and supporting timely financial reporting. This role requires strong attention to detail, follow-through, confidentiality, and a commitment to accurate, organized bookkeeping practices.

KNOWLEDGE/SKILLS/ABILITIES

• Working knowledge of basic accounting principles, bookkeeping practices, and financial recordkeeping

• Ability to process and record accounts payable, accounts receivable, invoices, payments, expense reports, and other routine transactions accurately and timely

• Experience reconciling bank accounts, credit card activity, vendor statements, customer accounts, and general ledger balances

• Strong data entry accuracy, organizational skills, and ability to maintain clean, audit-ready documentation

• Proficiency with Microsoft Excel and accounting software; ability to learn new systems and follow established processes

• Ability to identify discrepancies, research issues, and communicate findings clearly to internal team members and vendors

• Strong written and verbal communication skills with a service-oriented approach to supporting internal and external partners

• Ability to prioritize recurring deadlines, manage multiple tasks, and maintain accuracy in a fast-paced environment

• Ethical conduct with a strong commitment to confidentiality and handling sensitive financial information appropriately

ESSENTIAL JOB FUNCTIONS

• Record daily financial transactions and maintain accurate, up-to-date accounting records in accordance with established procedures

• Process invoices, payments, deposits, expense reports, and other accounts payable and accounts receivable activity

• Reconcile bank statements, credit card accounts, vendor statements, customer accounts, and general ledger balances; research and resolve discrepancies

• Assist with month-end and year-end close processes by preparing supporting schedules, compiling documentation, and verifying account activity

• Maintain organized financial files and documentation to support audits, reporting, compliance, and internal review

• Communicate with vendors, customers, and internal teams to resolve billing, payment, coding, and documentation questions

• Serve as the primary administrator for the company's banking portals, including maintaining user access, coordinating with banking representatives, troubleshooting issues, and ensuring the efficient operation of online banking tools

• Support preparation of routine financial reports, account summaries, and budget-related information as requested

• Perform other duties as assigned

SPECIFIC EDUCATION OR EXPERIENCE

• High school diploma or equivalent required; associate degree or coursework in Accounting, Finance, Business, or related field preferred

• 1–3 years of accounting, bookkeeping, accounts payable, accounts receivable, or related administrative finance experience preferred

• Experience using accounting software and Microsoft Office, including Excel

• Demonstrated ability to enter and review financial data accurately, meet recurring deadlines, and maintain organized records

• Experience supporting reconciliations, invoice processing, payment posting, account coding, or month-end close activities preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequently sit, stand and walk.
• Regularly required to talk or hear.
• Frequently required to use hands or fingers to handle or feel objects, tools or controls.
• Occasionally required to climb or balance, stoop, kneel, crouch or crawl.
• Occasionally lift and/or move up to 25 pounds.
• Vision abilities include close vision, distance vision, peripheral vision and the ability to adjust focus.
• The noise level in the work environment is usually moderate.
• Temperatures in the workplace is typically moderate, though the ability to withstand seasonal cold and heat of the outdoors is necessary.

TRAVEL REQUIREMENTS

Travel up to 5% of the time.