Accounting and Finance Director

About the organization

Operation PAR, Inc. is a non-profit organization offering the full continuum of services for individuals with substance use and/or mental health disorders. PAR has been providing comprehensive behavioral health treatment in west Florida since 1970 through advocacy, education, clinical services, and research.

Benefits

• 9 paid holidays per year
• 3 weeks of PTO per year (on top of holidays)
• PTO increases to 4 weeks/year after 2 years of employment, and then to 5 weeks/year after 5 years of employment
• Medical/Dental/Vision/Life Insurance
• 401k matching
• Tuition reimbursement
• Continuing education, reimbursement for professional certifications, licensure and qualified supervision

General Description

The Director of Accounting and Finance will lead daily accounting functions, compliance practices, and financial reporting mechanisms. This leader bridges day-to-day transactional accounting with high-level financial strategy to optimize organization-wide health. This position works closely with executive leadership, program directors, and funding agencies to ensure financial accountability, fiscal integrity, regulatory compliance, informed decision-making, and responsible stewardship of grant and donor funds.

Key Responsibilities

• Financial Leadership:
• Direct daily accounting and financial operations in accordance with Generally Accepted Accounting Principles (GAAP).
• Aid in developing and monitoring the organization's annual operating and grant budgets.
• Provide financial analysis and recommendations to the Chief Financial Officer.
• Manage cash flow.
• Participate in the annual review and revision of financial policies and internal controls.
• Prepare monthly financial statement packages (P&L, Balance Sheet, Cash Flow) with detailed variance explanations.
• Grant and Fund Management:
• Direct accounting for federal, state, local, and private foundation grants.
• Ensure compliance with grant agreements, Uniform Guidance (2 CFR Part 200), and applicable funding regulations.
• Maintain restricted and unrestricted funds using fund accounting principles.
• Aid in financial reports required by grantors.
• Aid in grant proposal budgets and budget modifications.
• Accounting and Compliance:
• Direct accounts payable, accounts receivable, payroll, general ledger, purchasing, fixed assets, and month-end/year-end close.
• Serve as primary liaison for annual independent financial audit, single audits (OMB Uniform Guidance), IRS Form 990 and Form 5500.
• Develop and maintain procurement policies in compliance with federal, state, and local regulations.
• Ensure compliance with federal, state, and local regulations.
• Maintain documentation supporting grant expenditures and financial reporting.
• Manage indirect cost allocations and cost recovery methodologies.
• Ensure all financial operations completely respect HIPAA privacy frameworks when cross-referencing patient billing records with accounting systems.
• Develop and maintain rigid internal control systems to protect organization assets and minimize financial risk.
• Leadership and Administration:
• Supervise, mentor, and evaluate a lean, high-performing accounting team (including purchasing, accounts payable, accounts receivable, and payroll staff).
• Direct human resource related financial processes, including benefit package allocations, retirement plan contributions, and payroll integrations.
• Foster a culture of accountability, transparency, and continuous improvement.
• Support strategic planning and organizational sustainability initiatives.

Required Qualifications

• Bachelor’s degree in accounting, Finance, or related field required.
• Minimum of seven years of progressive financial management experience with at least three five years in nonprofit senior leadership role.
• Minimum of five years nonprofit government and foundation fund accounting and grants administration and management compliance experience (Uniform Guidance 2 CFR Part 200).
• Minimum of five years directing annual audits, Form 990, and Form 5500 activities.
• Minimum of five years nonprofit budget development, financial forecasting, cost allocation, internal controls, and risk management experience.
• Proficiency with non-profit accounting software and advanced Microsoft Excel skills.

Key Competencies

• Uncompromising ethical standards and deep respect for the populations seeking recovery from substance use disorders.
• Strong communications skills, specifically the ability to explain complex financial constraints clearly to all internal stakeholders.
• Strategic financial analysis, leadership, and decision support.
• Grant compliance expertise.
• Strong organizational and project management skills.
• Excellent communication and presentation abilities.
• Collaborative leadership across programs and departments.

Typical Performance Measures

• Maintain high performing fiscal team and providing professional development opportunities to ensure staff skills support organization fiscal needs.
• Timely and accurate financial statements.
• Successful grant compliance and monitoring reviews.
• Clean annual audit.
• Accurate and timely grant financial reporting.
• Budget performance and fiscal sustainability.
• Strong internal controls and regulatory compliance.
• Positive relationships with funding agencies, auditors, and internal stakeholders.

Essential Job Functions

• Commitment to workplace of dignity and respect.
• Compliance with all Equal Employment Opportunity rules and guidelines.
• Ability to work with others cooperatively and cordially in a spirit of teamwork.
• Ability to appear at work as scheduled, mindful of the company’s attendance policies.
• Ability to accept directives from managers and supervisors in a respectful and collaborative manner.

Special Requirements

• Must pass level II background(https://info.flclearinghouse.com) and drug screen.
• Must maintain current training as required by Operation PAR, Inc. policies.

Essential Physical/Technical Skills

• Ability to write accurately and legibly.
• Moderate proficiency in the use of Microsoft Windows-based computers.
• Ability to accurately type at least 40 words per minute.
• Ability to sit at a desk and view a display screen for extended periods of time.
• Ability to bend, stoop and reach.
• Ability to sit in meetings for extended periods of time.
• Ability to move throughout program facilities both indoors and outdoors.
• Ability to lift and carry 10 pounds.
• Good hearing and vision.
• Reasonable accommodations will be made for otherwise qualified individuals with a disability.

Environmental Conditions

Office Environment