Accounting & Administrative Specialist

Key Responsibilities

• Independently manage and process all Accounts Payable activities, including invoice verification, payment processing, vendor communication, discrepancy resolution, and ensuring timely payment of invoices
• Process Travel Expense Reports, including per diem calculations
• Manage the full payment cycle for independent contractors, from onboarding through compliance with IRS 1099 reporting requirements
• Assign and allocate costs to the appropriate accounts, cost centers, and productions while ensuring compliance with company policies, procedures, and established accounting practices
• Maintain accurate and timely financial records, including the digitization and submission of accounting documentation to headquarters in Germany
• Identify opportunities to improve accounting processes and internal controls
• Perform other accounting and finance-related duties as assigned

Office Operations & Support

• Cook up and coordinate facility and office operations, including building maintenance requests, building access management, office supplies, and mail services
• Provide administrative and project-based support to the Bureau Chief and Director of Human Resources

Qualifications and Requirements

• Several years of experience in Accounts Payable or a comparable finance or accounting role
• Professional fluency in English and German, both written and spoken
• Proficiency in Microsoft 365 applications, particularly Excel and Outlook
• Excellent time management and prioritization skills to meet recurring deadlines
• Ability to work independently and think outside the box
• Highly detail-oriented with strong teamwork skills
• Self-motivated, proactive, and solution-oriented
• Experience in the media industry is a plus

What we offer

• Full-time position, 40 hours per week, starting as soon as possible
• Annual gross salary of USD 74,750 to USD 93,600, depending on qualifications and relevant professional experience
• Initial one-year contract; terms are based on local law
• 23 days of paid vacation leave annually
• 12 paid holidays per year
• Health, dental, and vision insurance with 50% premium coverage for employees and eligible family members
• 401(k) retirement savings plan with employer contributions after one year
• Disability insurance

How to Apply

Please apply through our online application portal and upload:

• a cover letter
• your resume
• relevant references

In your cover letter, please indicate your current authorization to work in the United States, earliest possible start date, and salary expectation.

Applications are accepted until the position is filled.