Account Receivable Specialist

Responsibilities

• Generate and review the TOTALogistix Freight Report and ensure all required shipping documentation is complete.
• Verify freight charges, shipment quantities, and supporting documentation for accuracy.
• Copy, scan, distribute, and maintain freight documentation for Accounts Payable and Accounts Receivable.
• Organize, reconcile, and maintain shipping black jackets and account files.
• Audit job records against Label Traxx and process customer invoices.
• Enter invoices into Ariba and ensure accurate and timely processing.
• Prepare, organize, and maintain files for daily operations and completed jobs.

Qualifications

• High school diploma or GED required; Associate’s degree in Business Administration, Accounting, Logistics, or related field preferred.
• 1–2 years of experience in administrative support, invoicing, accounting, shipping, logistics, or a related environment preferred.
• Strong attention to detail, data‑entry accuracy, and ability to review and reconcile invoices, freight charges, and supporting documentation.
• Strong organizational and record‑keeping skills with the ability to manage physical and electronic files.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with ERP, invoicing, or logistics systems preferred; experience with Label Traxx, Ariba, or TOTALogistix is a plus.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast‑paced environment.
• Strong communication and teamwork skills with the ability to handle confidential business and financial information appropriately.