Account Payable Intern

About the role

This internship supports the Accounting department by maintaining Accounts Payable with precision and reliability.

Responsibilities

• Enter high-volume vendor invoices, credit notes, and expense bills into the accounting system with speed and accuracy.
• Proactively contact vendors via phone and email to confirm, verify, and enroll them in preferred electronic payment options (ACH/EFT).
• Monitor the main AP inbox, triage vendor inquiries, and route internal payment approvals.
• Collaborate with vendors and internal departments to resolve billing errors, missing data, or payment delays.

Requirements

• High-accuracy data entry skills to minimize manual entry errors.
• Excellent phone etiquette and clear email writing skills for vendor onboarding and customer service.
• Proficiency in Microsoft Outlook/Gmail and accounting or AP automation software (e.g., NAV, Microsoft BC, Sage).
• Strong accounting, project coordination, and administrative skills.
• Strong MS Office skills including Outlook, Word, and Excel.
• Knowledge of 1099 filing requirements is desired.
• Very strong interpersonal, written, and verbal communication skills.
• Strong attention to detail, problem-solving, and organizational skills.
• Ethical conduct and personal effectiveness/credibility.
• Demonstrated ability to work with a team and flexibility.

Schedule

Fully in-office position, Monday–Friday.