Account Coordinator - Residential Real Estate

About the role

The Account Coordinator provides administrative and project management support to the Account Executive, playing a key role in the execution of marketing initiatives for Baird & Warner agents. This role supports agent marketing requests, assists with data gathering and template execution, and ensures projects move efficiently from request through completion.

Responsibilities

• Support the Account Executive in managing day-to-day agent marketing requests and project workflows
• Pull and prepare mailing lists and market data, including statistics from MRED/InfoSparks and recent broker activity reports
• Generate template-based design materials using on-demand marketing platforms (e.g., Canva)
• Input and track project requests to ensure accurate and timely submission to the creative team
• Respond to routine broker requests, such as providing headshots, logos, or standard marketing materials
• Absorb and communicate approvals, optimize and maintain agents' Google Business profiles
• Aid brokers with website setup and basic updates
• Place online orders for promotional items and related marketing materials
• Create and manage internal and external forms as needed
• Collaborate with other Account Coordinators to support seasonal or high-volume marketing initiatives
• Provide exceptional customer service to agents while maintaining a professional and collaborative approach

Requirements

• Strong verbal and written communication skills
• Experience working with clients or internal stakeholders in a service-oriented role
• Proficiency in Microsoft Word and Excel
• Excellent organizational, time management, and multitasking abilities
• Ability to manage confidential information with professionalism and discretion
• Collaborative mindset with a willingness to support team goals and contribute positively to the department

Preferred Qualifications

• One (1) or more years of experience in an administrative support or coordinator role
• One (1) or more years of experience managing multiple, high-priority projects simultaneously
• Experience using Canva or similar design platforms

Benefits

• A collaborative and innovative work environment that values creativity and new ideas
• Flexible hybrid work model with offices across Chicagoland and corporate hubs in downtown Chicago and Schaumburg
• Comprehensive benefits package, including medical, dental, and vision coverage
• 401(k) retirement plan
• Generous paid time off, including paid holidays, three (3) floating holidays, and two (2) volunteer days annually

Pay

$45,000 - $55,000

Schedule

Hybrid work model