Account Clerk (TEMPORARY)

About the role

Position Definition: To perform fiscal clerical work in the course of preparing and maintaining financial records and reports.

Location: Diablo Valley College

Distinguishing Characteristics: Account Clerk - This is the first journey-level class in the Account Clerk series. Employees in this position perform clerical accounting functions of average difficulty involving a practical application of established procedures and policies. Account Clerk, Lead - This classification performs the more specialized and difficult accounting and budget control clerical functions. Employees in this position exercise more independent discretion and judgment in matters related to work procedures and methods.

Responsibilities

• Performs technical functions in assembling, tabulating, calculating, verifying and filing accounting and fiscally related information and data.
• Assists in the revision, formulation and implementation of accounting and budget control record management systems and procedures.
• Receives confirming requisitions and continuing orders and processes for payment; processes purchase orders for partial and full payment; submits requisitions to District Office.
• Maintains purchasing and accounts payable file; records all purchases, confirming requisitions and purchase orders.
• Records in database items such as student loan and scholarship checks and receipts, trust account checks and receipts and emergency loan checks and receipts.
• Processes cash advance requests; posts and maintains balances.
• Receives and reviews expense claims and invoices for goods and services received; prepares appropriate documentation for payment.
• Assigns and maintains vendor numbers and maintains vendor payment register.
• Prepares invoice information on accounts receivable and removes from accounts receivable when payment is received.
• Forwards returned checks to a collection service; reconciles payment and records in the Enterprise Resource Planning (ERP) system.
• Maintains and records various checking accounts.
• Records