Account Clerk

About the role

This position provides clerical/para-professional accounting support for the maintenance of accurate financial records and the correct processing of financial transactions under the supervision of the Accounts Payable Supervisor.

Responsibilities

• Performs a variety of paraprofessional accounting functions required to ensure the accurate processing of all financial transactions and proper accounting for all funds received and disbursed by the County.
• Maintains and reconciles subsidiary and control accounts.
• Creates and/or processes budget adjustments, and journal entries.
• Reviews source documentation to ensure that payables and/or receivables transactions comply with all substantive and procedural requirements, are accurately calculated and properly authorized, and allocated to the proper fund and cost center.
• Develops and maintains a variety of databases and/or spreadsheets.
• Contacts departments of origin to resolve documentation problems and/or problems with respect to proper authorization for disbursement and/or collection of funds.
• Audits and verifies requests for disbursement of County funds, including vendor invoices, recurring bills, employee reimbursement requests, and transfers of funds to the state, ensuring that expenses are allowable, properly authorized, and charged to proper accounts.
• Enters and maintains accounts payable data for verified transactions, processes daily, weekly, and monthly payments, and assists with balancing, reconciling, and auditing check runs to ensure accuracy and compliance.
• Audits and verifies payments and funds transfers received by the County, ensuring that all monies received are credited to the proper fund and cost center and to the correct payor.
• Provides backup support for other accounting functions.
• May assist in monthly, quarterly, and/or year-end closings, collecting and verifying financial data required for preparation of income and expenditure statements and other financial reports.
• May process specialized financial transactions for one or more assigned County departments.

Requirements

• High school diploma or GED combined with post-secondary training in accounting, business information systems, data processing or closely related field.
• Three (3) years of progressively responsible experience in the appropriate area of bookkeeping, general office functions, or insurance billing.

Qualifications

• Good working knowledge of standard accounting principles and practices.
• Good working knowledge of the principles and practices of fund accounting.
• Good knowledge of statutory and other legally mandated standards governing public sector accounting and auditing practices and financial accountability, including GAAP and GASB.
• Good working knowledge of accounts payable, accounts receivable, Medicaid, Medicare, health insurance regulations, insurance billing, and general ledger processes and practices.
• Computer literacy, including thorough working knowledge of spreadsheet, database, accounting and budget management applications software.
• Good organizational skills and ability to prioritize the workload.
• Good customer service skills.
• Good verbal and written communications skills.
• Good interpersonal and human relations skills.
• Ability to interact positively and objectively with managers, supervisors, employees, vendors, contractors, consultants, and members of the general public from a wide range of cultural and socio-economic backgrounds and with varying levels of communications skills.

Physical Requirements

Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.

Working Conditions

Work is performed in a normal office environment.