Academic Writer/Editor

This position is fully remote with occasional onsite time as needed. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI).

About the role

The Academic Writer/Editor I manages the organization and execution of content, timelines, and resources for faculty promotions in Medical Oncology. They work closely with faculty, administrators, and institutional leaders to ensure that CVs and promotion documents meet the high standards of the Department of Medical Oncology, the Department of Medicine, and Harvard Medical School. The role involves handling appointments for Instructor, Assistant Professor, and eventually Associate Professor positions. It requires exceptional skills in scientific writing, editing, and document management to support faculty appointments and enhance the institution's reputation.

Responsibilities

• Liaison and Coordination: Acts as the primary point of contact between faculty members and the Department of Medicine, ensuring that CVs, annotated bibliographies, and candidate summaries meet the requirements for faculty promotions. Maintains clear communication and alignment with institutional standards.
• Content Creation and Verification: Writes, formats, and edits faculty CVs and promotion documents according to specific style guidelines. Ensures a thorough understanding of the Harvard Medical School CV format and uses critical thinking to verify and accurately represent information.
• Research and Data Collection: Researches and verifies CV entries, such as grants and presentations, using resources like NIH/NCI sites and PubMed. Collaborates with faculty to identify potential CV content.
• Simplifying Scientific Information: Summarizes and simplifies complex clinical and research data, ensuring that scientific and medical information is communicated clearly and accessibly.
• Quality Assurance: Ensures all documents meet or exceed the standards set by the Department of Medicine and Medical Oncology, maintaining high-quality outputs crucial for successful faculty promotions.
• Process Optimization: Develops strategies to streamline the editorial process, such as creating templates and guidelines. Trains faculty and administrative staff to improve efficiency and consistency in document preparation.
• Document Management and Faculty Support: Stays updated with revisions to CV templates and promotion documents, adapting to new policies. Drafts sections of nominating letters and organizes meetings with faculty to refine CVs, supporting their academic and professional development.

Requirements

• Bachelor's degree in journalism, English, or life sciences.
• Minimum of 1-3 years of experience in writing or editorial work, preferably in an academic setting.
• Master's degree in life sciences, biology, medical science, or a related medical field is preferred.
• Experience in the healthcare or pharmaceutical industry is advantageous.
• Experience with grants management platforms is a plus.

Skills

• Medical and Scientific Terminology: Familiarity with medical and scientific terms for accurate interpretation and communication of complex information.
• Grants and Clinical Trials Knowledge: Understanding of the components of grants and clinical trials to accurately represent research activities in academic documents.
• Writing and Communication Skills: Exemplary skills in writing, communication, and proofreading to produce clear, concise, and error-free documents.
• Professionalism and Deadline Management: High professionalism and ability to meet deadlines, ensuring quality and timeliness.
• Simplifying Complex Information: Ability to organize and translate complex clinical information for lay audiences.
• Technical Proficiency: Advanced skills with editorial tools and software, such as Microsoft Office Suite, PubMed, and CV generators.
• Customer Service and Communication: Excellent customer service skills and effective communication with faculty and staff at all levels.
• Understanding of Academic Processes: Knowledge of academic promotion processes and scientific communication principles.
• Analytical Skills: Strong analytical abilities to assess and improve the quality of promotion documents.
• Attention to Detail and Organizational Skills: Great attention to detail and competence in organizing tasks and managing multiple projects.

Pay

$70,700.00 - $86,200.00