Academic Program Spec I - Admissions

Location: Main Campus (Gainesville, FL) – Full-Time Staff position in the Department of Admissions.

About the Role

As an Academic Program Specialist I, this individual will engage with partners across the university to highlight the benefits of pharmacy as a career, promote pipeline programs and the Pharm.D. program at UF events, and assist with academic advisement for pre-health professional students seeking admission to the College of Pharmacy. This position manages, tracks, and helps grow the Pharmacy Early Assurance Program (PEAP), oversees strategic development and implementation of recruitment programs, and serves as the Admissions program coordinator for the Gator Pharmacy Exploration Camp (GPEC).

Responsibilities

• Student Advising
  • Support UF pre-pharmacy and Pharmacy Early Assurance Programs (PEAP) students by advising on prerequisite and general education requirements, college admissions, and alternative career paths using Degree Audit, University Tracking, and Salesforce.
  • Develop advising resources, educational materials, and programming that support student success and informed academic decision-making.
  • Assist with and facilitate the First Year Florida seminar courses for freshmen at the University of Florida.
  • Represent the College of Pharmacy at UF's Preview program and other advisement-related events, including the Undergraduate Advising Council.
  • Serve as a liaison to UF's Academic Advising Center, providing information on educational and career options in Pharmacy to incoming students.
  • Advise prospective students regarding program options, admission requirements, pre-professional course requirements, and deadlines.
  • Evaluate transcripts for equivalences of required courses, grades, withdrawals, and grades less than C.
  • Advise on the prospective student's academic pathway to ensure success and completion of the required pre-professional courses via email, telephone, walk-in visits, electronic meetings, and personal advising appointments.
  • Track and advise students in the 3+4 program to ensure they follow procedures for graduating from their undergraduate program after the first year of pharmacy school.
• Program Planning and Administration
  • Develop and nurture relationships with faculty members and academic advisors at the University of Florida to promote collaboration and support for the Pharm.D. program.
  • Pharmacy Early Assurance Programs (PEAP) Coordinator
    • Advertise the program, evaluate applications, assist with educational sessions, track student attendance and academic progress, and track pharmacy student ambassador involvement.
    • Attend individual student and group meetings; assist with workshops.
    • Keep accurate records of students' progress and create reports for the PEAP program; track information in Salesforce.
    • Assist in identifying prospective options to grow the Early Assurance Programs.
    • Travel to newly started PEAP partner schools to maintain relationships and train them to advise PEAP students at their institutions.
    • Aid in the development of Early Assurance programs that feed into the Pharm.D. program while increasing the number of students in Early Assurance and Pre-Pharmacy programs.
    • Seek out and cultivate partnerships with university departments and organizations to boost the program's visibility and reputation.
    • Coordinate visits with prospective UF students, high school field trips to campus, visiting Pre-Pharmacy student organizations, and coordinate skills lab experiences for prospective UF students.
  • Gator Pharmacy Exploration Camp (GPEC) Coordinator
    • Serve as the primary Admissions team coordinator for the Gator Pharmacy Exploration Camp (GPEC), a pre-pharmacy pipeline and outreach program for prospective students.
    • Coordinate all GPEC planning in collaboration with the College of Pharmacy Community Engagement office, Admissions & Recruitment staff, faculty, and campus partners.
    • Assist with the GPEC application process, including application review and selection of camp attendees.
    • Coordinate with the Admissions team to ensure equitable, mission-aligned participant selection.
    • Supervise and coordinate GPEC camp counselors, including onboarding, scheduling, communication, and day-to-day oversight during camp operations.
    • Plan and manage schedules, activities, materials, and program flow.
    • Support the development and execution of GPEC programming that aligns with College of Pharmacy recruitment, pipeline development, and student engagement goals.
    • Track GPEC participation, attendance, and outcomes for reporting and assessment purposes.
• Student Engagement and Support
  • Develop and maintain relationships with potential applicants, advisors, and other connections on campus, providing information about pipeline programs, pharmacy careers, pre-pharmacy course requirements, application procedures, and admission criteria.
  • Respond to student inquiries and requests.
  • Develop and maintain relationships with the UF Admissions department, UF Pre-Health Advisors, UF feeder colleges of biology (CLAS and CALS), UF Nutritional Food Sciences program advisors, UF Career Connections department, and other programs or departments that could feed students to the Pharm.D. program.
  • Work with the UF Pre-Pharmacy Society to expand membership to prospective students from local feeder state schools.
  • Represent the College of Pharmacy at UF-hosted Open Houses, College and Career Fairs, and advise prospective students on the UF COP Pharm.D. Program.
  • Collaborate with the Admissions & Recruitment team to align PEAP, GPEC, and pre-pharmacy advising activities with admissions timelines and communications.
• Data Tracking, CRM & Reporting
  • Maintain accurate student records, advising notes, and communications in Salesforce.
  • Assist with data validation, reporting, and tracking to support admissions planning and program assessment.
  • Ensure compliance with FERPA, data privacy, and institutional requirements.
• Other Duties
  • Provide backup support for Admissions & Recruitment initiatives during peak periods.
  • Assist with special projects related to pipeline development, advising support, and student engagement.

Requirements

• Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications

• Ability to be proactive and self-motivated with the ability to work independently and collaboratively in a fast-paced environment.
• Strong communication skills.
• Organizational skills.
• Accurate record keeping.
• Proficiency with Microsoft Office.
• Experience in higher education.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families, and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability, and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts. Learn more.

Pay

Expected salary: $50,000–$55,000 per year.