Academic Affairs Manager

About the Role

The Academic Affairs Specialist provides administrative and technical software support for the Faculty of Southern California College of Optometry (SCCO) and the Office of Academic Affairs and Student Advising and Programming Specialist. This position requires discretion, initiative, and independent judgment in planning, prioritizing, and executing tasks that support the Student Advising and Programming Specialist and Academic Affairs Offices.

Responsibilities

• Oversees faculty development and support in the day-to-day administration of exams through ExamSoft (including upload, question bank, posting exams, administrative/technical support, proctoring, and monitoring of students).
• Oversees faculty development and support in the day-to-day maintenance of the learning management system, Blackboard (including updating grades and uploading files).
• Oversees day-to-day operations of the didactic program, including classroom reservations and lecture recording schedules.
• Tracks and manages clinical requirements, immunizations, background checks, and credentialing documentation.
• Supports initiatives related to monitoring student progress with the Student Advising and Programming Specialist.
• Oversees the day-to-day operations of special case students (e.g., ADA accommodations, religious accommodations, students that are off-track).
• Collects data for accreditation standards (e.g., syllabi tracking) and assists with internal audits.
• Provides support for college-sponsored events as needed (e.g., Awards Ceremony, White Coat Ceremony, Student Orientation, Graduation).
• Provides support for first-year onboarding tracking and donor stewardship tracking.

Requirements

• Performs standard and advanced word processing duties.
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Proficient with Adobe Acrobat.
• Values and supports a diverse and inclusive work environment.
• Responsible for maintaining confidentiality of special projects.
• Availability to work occasional weekends/evenings.

Qualifications

Bachelor’s degree and three years of experience working with administrative processes, or a combination of education and relevant experience. Preference given to individuals with instructional design experience and/or a degree in instructional design or education.

About the University

Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies, College of Pharmacy, and the Doctor of Medical Science Program (DMSc). MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and a second vision center in Los Angeles.

Founded in 1904, Marshall B. Ketchum University has a tradition of excellence. The university offers career opportunities that provide learning and advancement, as well as a culture that recognizes the importance of fun, employee appreciation, and work-life balance. The mission is to educate caring, inspired health care professionals prepared to deliver collaborative, patient-centric health care in an interprofessional environment.

At Marshall B. Ketchum University, interprofessional health care leadership is emphasized. Students from OD, PA, PharmD, and DMSc programs learn side-by-side in group discussions, community service, and clinical experiences to deliver patient-centered health care as a collaborative team.

Benefits

• Medical, dental, and life insurance.
• Free vision exams.
• Short and long-term disability.
• Generous paid time off plans.
• University-sponsored retirement plan.