A/R Accountant 1

About the role

This position reports to the Accounts Receivable Lead and involves cash applications, manual invoice posting, and credit review maintenance.

Responsibilities

• Cash Application:
  • Run an AR Aging every morning to assist in cash application.
  • Review payments posted through Billtrust and verify remittance information.
  • Template payments not posted correctly through Billtrust.
  • Match the daily posting from Billtrust to the QAD system.
  • Post daily deposits and reconcile the daily bank report.
  • Notify AR accountants, customer service, production, and shipping when payment for a CWO order is received.
  • Complete and balance the AR Report daily.
  • Review credit card payments posted in Clover weekly and manually post them in QAD.
  • Submit Clover reports to AR Lead weekly.
  • Clear duplicate remittances in Billtrust.
  • Review the aging report to apply payments for cash-with-order customers.
• Credit Review Maintenance:
  • Create and review the credit hold report throughout the day and submit to AR Lead for approval.
  • Advise other AR accountants of new accounts placed on hold and payments received from customers on hold.
• Customer Billing:
  • Verify invoices were sent each night through the auto-invoicing batch job using scheduled report history browse and Outlook.
  • Report issues with the invoicing process to AR Lead.
• Miscellaneous Duties:
  • Mail checks received on site to the appropriate lockbox.
  • Forward copies of checks to AR Lead and AR Accountant II for account details.
• Provide support to the AR Lead and Shared Services Manager on special projects and account analysis when requested.

Requirements

• 1–3 years of related work experience.
• Associate degree in a specialized or technical field.
• Knowledge of general accounting, accounting theory, and cost accounting.
• Accurate with details, discrete, and organized.

Confidentiality

Knowledge of customer selling prices and company costs.