26-27 NY Office Coordinator (Queens)

School Year: 26‑27 | Start Date: Immediate | School: Multiple Schools Sites | Hourly rate: ~$20‑25 | Schedule: ~7:30 PM‑3:30 PM (Full‑time, 40 hours/week)

About the Role

The Office Coordinator is the face of the Achievement First campus and a key member of the school’s operations team. The primary responsibility is to operate a welcoming and efficient main office. This role works closely with the Student Services Manager and reports to the Director of School Operations. The ideal candidate is highly personable, systematic, and extremely organized, and deeply believes in the Achievement First school model.

Responsibilities

• Front‑Office Management: Welcome visitors; serve as gatekeeper to address questions and minimize interruptions to the school admin team; answer phones, redirect inquiries, and relay messages; receive and distribute mail and shipments; maintain a clean and organized office environment and complete sets of commonly used forms for staff and families.
• Student Information, Data, & Reporting: Use Achievement First’s Student Information System (SIS) to reconcile daily student attendance; maintain and update student contact/demographic information as directed; manage student issues such as processing late arrivals and following up with families of absent students; assist with administration and processing of regular student tests; produce accurate and timely attendance, disciplinary, honor‑roll, and other reports; compile data for various reports.
• School Communications & Documents Archive: Produce letters, memos, and other notices; ensure past memos, notices, and school‑specific documents are posted to the Shared Server.
• Supplies and Equipment Maintenance: Fulfill staff supply requests; maintain office equipment (ensure copiers are operational and stocked with toner, paper, etc.); conduct weekly supply inventory/equipment checks and restock as necessary; handle packages and support paper stocking.
• General Support: Assist the Director of School Operations in preparing the campus for the start of a new school year; support operations staff; aid with personnel and financial record keeping; coordinate school events, test administration, and production/distribution of school memos; assist with filing of documents and records.

Requirements

• Bachelor’s degree from an accredited 4‑year institution or comparable office management/administrative experience (highly preferred).
• Bilingual (Spanish/English) preferred.

Skills and Characteristics

• Belief in the Achievement First mission and educational model.
• Excellent written and verbal communication skills.
• Solid technical skills with Microsoft Word, Excel, PowerPoint, Publisher, and Google Suite.
• Project management skills.
• Strong communication and customer service abilities.
• Ability to adapt quickly and work with urgency.
• Detail‑oriented and highly organized.
• Highly motivated and capable of seeing projects through from beginning to end.
• Ability to work autonomously as well as take direction as needed.
• Cheerful, welcoming demeanor with a customer‑service focus.
• Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition.

Compensation

Employees at Achievement First receive a competitive salary set through a lens of equity, based on skills, education, and experience. Office Coordinators’ hourly rates range from $20.00 to $25.00, based on experience.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 403(b) retirement plan with employer match
• Paid Family Leave