230 Day Administrative Assistant 4

Essential Performance Responsibilities

• Affords assistance with copying and distribution of documents and other materials for administrative and clerical staff.
• Affords support in purchasing equipment and maintaining inventory of current office equipment.
• Maintains databases, spreadsheets, letters/memos, and presentations.

Additional Duties

Provides assistance with additional duties as assigned by Supervisor.

Equipment

• May require the ability to use office equipment such as computers, copiers, scanners, and fax machines.
• Must always comply with WPS guidelines for equipment use.

Travel

Limited travel between schools and central offices may be required.

Physical And Mental Demands

• Work in standard office and school building environments.

Knowledge, Skills, And Abilities

• Communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information.
• Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing.
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments.
• Communicate effectively with a supervisor when their discretion is needed.
• Provide exceptional customer service.
• Displays eagerness and the ability to learn new methods, procedures, and techniques.
• Displays a significant degree of professionalism and confidentiality.
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them.

Interrelations

• Contact with personnel within the district and with customers and vendors.
• Working under the direct supervision of the department supervisor in order to complete day to day tasks.
• Working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Understanding and responding appropriately to customer needs and maintaining a positive attitude with all customers and colleagues.
• Interacting with all internal and external customers in a friendly, professional manner and providing quick, responsive customer service.

Punctuality And Appearance

• Employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position.

Qualification Profile

• A High School education or GEDA minimum of six months experience are required for this position.

FLSA Status

Non-Exempt