2026-27 Bookstore Manager - Paradise Valley HS

Purpose Statement

The job of Bookstore Manager is done for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines. This job reports to Site Principal.

Essential Functions

• Aids district auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit.
• Collects funds from student events (e.g. ticket sales, yearbook purchases, club fund raisers, student class fees, etc.) for the purpose of ensuring the accuracy and timely completion of transactions within established accounting practices.
• Compiles financial information related to site assignment (e.g. gift/ donations funds, capital funds, traveler fees, etc.) for the purpose of providing required documentation and/or processing information.
• Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fund raisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.
• Maintains financial procedures with individuals responsible for school site financial operations (e.g. student activities, fund raisers, Bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines.
• Participates in site admin team meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.
• Prepares written materials and financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes financial information (e.g. ticket cash boxes, tax credit/donations, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices.
• Requests quotations from vendors, warehouse, and/or district office staff for the purpose of providing cost information, purchasing and securing items.
• Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to inquiries of staff, students, parents and administration regarding student and site financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements

• Minimum Qualifications: Skills, Knowledge And Abilities
• Skills, Knowledge And Abilities
• Knowledge
• Ability
• Responsibilities
• Experience
• Education
• Testing Certificates and Licenses
• Pre-Employment Proficiency Tests
• Continuing Educ./Training