19768 - Scheduling Mgr

About the Role

Provide programming and scheduling management for all field activities within Operations and Operations Maintenance Management Section. Develop and maintain section budgets, the section Work Program, and work program activities, initiatives, and projects. Maintain a maintenance management work order tracking system; plan and coordinate resource allocation, including contractors. Schedule work to accomplish a high level of customer service. Maintain performance metrics reporting for work units. Supervise staff performing analysis and support activities for assigned operational program area.

Responsibilities

• Budget: Assist in the development and management of Regional Maintenance section budgets. Collaborate with managers to forecast business needs and cost estimates. Identify methods for improving the use of limited funds. Ensure funding is available for planned work, and spending levels are sufficient to perform work completion. Identify additional funding sources as needed to meet unforeseen needs. Track expenditures, analyze variances, update forecasts, and recommend corrective action. Initiate adjustments to meet business needs. Serve as the point of contact on budget matters, including allocations, deficits, surpluses, and spending caps. Represent the section in meetings on budget matters. Provide guidance and direction to internal staff to resolve processing issues impacting budget performance. Coordinate work progress and the budget process, including routine updates of expenditures and schedules for maintenance initiatives, activities, and projects.
• Develop and Implement Annual Work Program: Ensure the budget-appropriate use of internal and external resources, including consultants, contractors, and VDOT staff, to meet maintenance objectives, ensuring safety and efficiency of traffic operations. Plan, coordinate, and prioritize multiple schedules to accomplish work within required time frames, cost limits, and customer expectations. Manage a work management and work order tracking system. Develop and implement internal procedures ensuring compliance with legal requirements, standards, specifications, policies, acceptable practices, and regulations. Coordinate work plans with other sections, contractors, and agendas. Perform plan reviews and provide engineering oversight and liaison.
• Performance Assessment: Develop performance measures for the section for asset inventory, condition, and reliability; completion of work orders; resource utilization; contractor performance; and timeliness and efficiency of operations. Implement and maintain reporting systems for use by internal staff, and prepare periodic analytic reports.
• Teamwork: Plan and schedule work in a safe and efficient manner. Prepare related technical documents, correspondence, reports, and presentations. Provide engineering expertise and assistance to other operations groups, agencies, and technical personnel. Represent the section with internal and external customers. Maintain knowledge and sensitivity to regional issues.

Requirements

• Ability to apply engineering principles and practices to a range of operations tasks and to provide technical information and expertise to internal and external parties.
• Ability to communicate effectively orally and in writing and provide quality customer service to internal and external customers.
• Considerable knowledge of federal and state regulations, rules, and policies related to traffic operations.
• Considerable knowledge of traffic engineering principles and practices, traffic signal design, operations, software management, and traffic flow issues.
• Proficient in various business management software applications with the ability to develop and maintain detailed, complex tracking and analytical tools for management.
• Significant knowledge of budget development and administration principles, procedures, and methods.
• Skill in problem-solving, decision-making, critical thinking, planning, coordination, and organization.
• Skill in the use of computer technologies and spreadsheet analysis.

Qualifications

• Ability to apply engineering principles and practices to a range of operations tasks, providing technical information and expertise to internal and external parties.
• Considerable knowledge of federal and state regulations, rules, and policies related to traffic operations; traffic engineering principles and practices.
• Considerable experience in traffic signal design, operation, software management, and traffic flow issues.
• Experience reflecting skill in problem-solving, decision-making, critical thinking, planning, coordination, and organization.
• Proficient in various business management software applications with the ability to develop and maintain detailed, complex tracking and analytical tools for management.
• Significant knowledge of budget development and administration principles, procedures, and methods.

Additional Considerations

• A combination of training, experience, or education in Engineering, Transportation Engineering, Computers, Project Management, or a related field is desired.
• Experience in traffic engineering and traffic field operations, budget management, programming and scheduling, computer systems and applications, and staff supervision.
• IMSA Traffic Signal Level II Certification.
• Project management experience.

Physical Requirements

VDOT employees must abide by VDOT’s Code of Ethics and the Commonwealth’s Standards of Conduct.