10-month Receptionist/Clerical

Downingtown Area School District is seeking a Receptionist/Clerical Support professional to join our team at Lionville Middle School. We are committed to diversity and inclusion, aiming to create a respectful and collaborative educational environment. If you are passionate about supporting student learning and contributing to a positive school climate, we encourage you to apply.

About the Role

This position assists in ensuring regular student attendance, provides timely and accurate attendance reports, and supports the efficient operation of the school office. The role involves greeting and assisting students, faculty, employees, and visitors while maintaining clerical and administrative functions.

Responsibilities

• Prepares and prints attendance records, correcting lates and absences on the computer.
• Generates 60, 120, and 180-day attendance reports and other student reports as needed.
• Monitors students missing from class and notifies administrators.
• Answers telephone calls and assists office visitors with questions or requests.
• Assists teachers, parents, students, guidance counselors, and administrators with information and support.
• Notifies the Attendance Officer of students refusing to attend school.
• Enters attendance into the computer for teachers or substitutes throughout the day.
• Issues late slips and early dismissal passes to students.
• Generates and delivers the daily bulletin to classrooms.
• Enters attendance for field trips and gathers teacher contact information.
• Maintains bus arrival schedules and forwards information to the Transportation Department.
• Prepares and maintains student attendance folders, filing notes and making corrections as needed.
• Investigates discrepancies in daily attendance due to errors.
• Calls students from class as requested by administrators.
• Sorts and distributes U.S. mail.
• Provides clerical assistance to office staff as requested.
• Maintains and files hard copies of student schedules.
• Tracks daily early dismissals, calls students from class, and updates the software system.
• Creates and maintains a procedure outline for day-to-day duties.

Requirements

• High school diploma.
• Ability to operate a computer, including word processing and spreadsheets.
• Bookkeeping and record-keeping skills.
• Effective interpersonal, written, and communication skills.
• Excellent clerical and organizational skills.
• Proficiency in technology for communication, research, and system management.
• Ability to operate a multi-user telephone system.
• Ability to work independently.
• Must successfully complete and maintain compliance with federal and state background and criminal record checks.
• Adherence to all local, state, federal, and school code requirements for employment.

Benefits

• Health Benefits: Select a la carte medical coverage through IBX (PPO plans only, no PCP or referrals required). Prescription coverage through CVS/Caremark. Dental coverage through Delta Dental (PPO). Vision coverage through Vision Benefits of America (VBA) with no waiting period.
• Eligibility: All employees may enroll in health benefit plans effective from their date of hire. Eligible dependents include a legally married spouse and children up to age 26.
• Flexible Spending Accounts: Healthcare and Dependent Care Spending Accounts available, allowing pre-tax dollars for eligible expenses.
• Wellness Programs:
  • Fitness Program: Receive $150 reimbursement for completing 120 workouts at an approved facility within 365 days.
  • Nutritional Counseling: Up to 6 free visits per year with a registered dietitian.
  • Employee Assistance Program (EAP): Free, confidential support for personal, family, and work issues, including healthcare navigation.
  • Telemedicine: Free consultations with US board-certified doctors via SwiftMD.
• Retirement: Member of the State Pension System (PSERS).
• Student Loan Forgiveness: Eligibility for federal Public Service Loan Forgiveness program.
• Life and Income Protection:
  • Life Benefit: 1x basic annual salary up to $60,000.
  • Income Protection: 60% of basic monthly pay, up to $1,500 per month.
• Paid Time Off:
  • 10 sick days annually.
  • 3 personal days annually for full-time employees; 2 for part-time.
  • 9 paid holidays per year.
• Tuition Reimbursement: 75% of tuition reimbursed for grades of 'B' or better, up to 12 credits per year.
• Salary Increases: Minimum of 3.3% per year.
• Retiree Benefits: Payout for unused personal and sick days.

Pay

$16.88 per hour.

Schedule

7 hours per day, 5 days per week, 210 days per year (10-month position).