08547 - Accountant Sr AR

About the role

Administer, manage and maintain statewide programs ensuring VDOT compliance and accountability with DOA requirements to include compliance with GAAP and GASB 34. Record, report, bill and collect on outstanding project receivables and other debts owed to VDOT. Monitor the reimbursement process of eligible expenditures posted in Cardinal financial system.

Responsibilities

• Maintain relevant accounting procedures in accordance with Commonwealth Accounting Policies and Procedures governing accounts receivable.
• Conduct receivables processing activities which includes receiving agreements from outside parties to initiate or update federal or non-federal project billings in Cardinal.
• Review, validate and send bills received for payment for federal or non-federal projects.
• Review project expenditures and performance for accurate amounts and timelines and research billing issues as needed.
• Serve as lead point of contact for billing questions. Represent Fiscal Division during agency wide trainings, task forces and meetings pertaining to contract billing.
• Facilitate resolution billing issues and problems, providing guidance and direction to VDOT divisions and districts.
• Prepare special reports and analyses when requested by management. Review and analyze financial data. Prepare reports timely and accurately and ensure deadlines are met.
• Compile and present specific statements and reports as requested with accurate data by specific due date.
• Maintain relevant accounting procedures in accordance with Commonwealth Accounting Policies and Procedures. Perform and document ad-hoc analyses of business processes, complex financial data, issues and problems to support fiscal operations. Identify and communicate new procedures to improve efficiency and effectiveness where appropriate.
• Monitor project billing closeout process, troubleshoot outstanding issues, perform close-out and quality review activities. Deactivate contract agreements in Cardinal.
• Work with Cardinal and other IT system resources to troubleshoot and resolve issues and system errors. Perform reconcilitation activities to ensure funds are received and posted correctly in Cardinal. Make correcting adjustments to project agreements. Follow-up with appropriate parties to ensure payment received or refund is issued.
• Provide technical assistance and guidance to VDOT divisions and districts on accounting related issues, policies and procedures. Maintain contacts with external entities. Analyze, research, and review financial data and statements and recommend and develop accounting procedures. Respond to inquiries accurately and timely.

Qualifications

• Ability to communicate effectively both orally and in writing.
• Ability to effectively manage time and work multiple assignments.
• Ability to perform in-depth financial reconciliations.
• Ability to prepare financial and statistical reports.
• Ability to research, investigate, analyze, reconcile, evaluate financial data in compliance with applicable accounting directives and procedures.
• Ability to work as a team member and simultaneously accomplish multiple priorities.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of state, federal, agency policies and procedures regarding applicable internal controls.
• Skills using automated financial and collection systems.

Additional Considerations

• A combination of training, experience, or education in Accounting, Finance, Business Administration, or related field desired.
• Ability to interpret contracts.
• Experience in financial analysis, grant and fund accounting and financial management.