0000003483.OFFICE MANAGER II.DISTRICT ATTORNEY 'S OFFICE

About the Role

Provides high-level direct advanced administrative, managerial, and secretarial support to the department. Coordinates and supervises office procedures and personnel to ensure cost-effective and efficient administration.

Supervises exempt and non-exempt staff.

Responsibilities

• Plans, evaluates, establishes, and implements processes, policies, procedures, and systems to improve departmental office operations.
• Researches, monitors, and ensures changes in applicable laws, regulations, and directives that impact the department.
• Ensures compliance with reporting requirements and legislative mandates.
• Oversees and supports efficient operations of departmental records management, including files, reports, and storage.
• Serves as a liaison between staff, management, other departments, and the general public to facilitate functions and flow of information.
• Hires and trains staff, coordinates work assignments to ensure adequate staffing, evaluates performance, initiates disciplinary actions, coordinates leave, and maintains time and attendance reports.
• Develops and implements office administrative policies and procedures to ensure maximum efficiency.
• Answers questions on policies and procedures.
• Evaluates operations and makes recommendations for improvement.
• Handles and resolves personnel management issues, develops performance standards, and measures to ensure resources are allocated effectively.
• Maintains confidential files, processes mail, and answers telephone calls and inquiries.
• Assists in budget preparation and monitoring and acquisition of supplies and services.
• Schedules appointments, makes travel arrangements, and organizes and manages calendars and activities.
• Attends meetings, community meetings, seminars, conferences, and professional association meetings.
• May coordinate community service programs and activities.
• Performs other duties as assigned.

Requirements

• Education and experience equivalent to a Bachelor’s degree from an accredited college or university and one (1) year of job-related experience.

Skills

• Skilled in the use of standard software applications.
• Ability to effectively communicate, both verbally and in writing.
• Ability to establish and maintain effective working relationships with employees, departments, and the general public.

Work Environment

Standard office environment.