0000003454.LEGAL SECRETARY.DISTRICT ATTORNEY-CIVIL

About the Role

Provides routine secretarial support for a unit of attorneys to ensure completion of their work in an efficient and conscientious manner. Utilizes computer knowledge to create forms for documents that are used repeatedly, screens telephone calls, compiles routine data in established formats, organizes and maintains all files and calendars. Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.

Responsibilities

• Assists attorneys by making follow-up calls on their cases, retrieving documentation and evidence, and drafting legal correspondence and documents utilizing standardized formats.
• Serves as a liaison for the department: greets, screens, and routes visitors and incoming calls, takes messages, and/or answers routine inquiries.
• Enters and maintains case and statistical data and generates related reports.
• Maintains filing system, including receiving, filing, sorting, verifying, and routing a variety of legal documents.
• Assists attorneys with tasks such as making copies, delivering correspondence, filing papers with the courts, and maintaining office supplies.
• Provides limited assistance to attorneys regarding computer and/or software-related issues.
• Performs other duties as assigned.

Requirements

• Graduation from an accredited high school/GED program.
• Three (3) years of work-related experience or 45 hours of college credit or a combination of the two.
• Ability to type 50 wpm, with proficiency in using word processing, spreadsheet, and database software.
• Candidates may be required to take and pass at least one skills test (e.g., 10-key, coding, data entry, filing, grammar, math, MS Excel, MS Word, proofreading, spelling, sorting, timed typing).
• Ability to understand and follow written and verbal instructions, organize and process work, and establish and maintain effective working relationships with other employees and the public while maintaining confidentiality.

Skills

• Typing (50 wpm)
• Word processing, spreadsheet, and database software
• Organizational and time-management skills
• Effective communication and interpersonal skills
• Attention to detail and confidentiality

Physical/Environmental Requirements

• May require prolonged sitting and standing.
• Ability to lift and carry up to 25 lbs., unassisted.